Food Regulatory and QA - Foodtech Startup

The role in a nutshell

As we are scaling, this is a jack\-of\-all\-trades role sitting across two worlds: Regulatory Affairs \& Quality Assurance. On the Regulatory side, you work with our regulatory advisors to shape Zolvia's global regulatory strategy, and then you make it real: implementing FDA requirements, keeping us compliant with each authority we sell into, and guiding our R\&D team on product development from a regulatory lens. On the QA side, you make sure every batch we make \- samples or commercial \- is backed by a complete, accurate, customer\-ready data pack, and that our CDMOs, suppliers and testing partners are all certified, compliant and on schedule. And because our technology ends up inside other companies' F\&B products, you'll make our quality and regulatory story travel \- to a licensee's plant, a co\-development partner's QA team and a customer's regulatory desk.

What you'll own: 1\) Regulatory Affairs (N. America, EU, UK)

Strategy — then execution

▸ Authority liaison: coordinate with food safety, health \& safety and environmental authorities, keeping Zolvia compliant at all times.

▸ Co\-develop \& implement the strategy: work alongside our regulatory advisor to build Zolvia's market\-by\-market regulatory strategy, then turn it into actions with the zolvia team and relevant third\-parties.

Formulation guardrails

▸ Guide the science team: be their go\-to on which ingredients, carriers, additives, doses and processing aids are permitted, restricted or off\-limits in each market — and which food, beverage \& supplement categories each active is allowed into. Much of our value comes from taking nutrients like creatine and omega\-3s into formats they've never been in before, so "can this go into a sports drink, a yoghurt or a snack bar in the EU vs the US?" will be a sample question.

▸ Ingredient regulatory matrix: build and maintain a living database of regulatory status by region for our priority actives (creatine, omega\-3s, curcumin, CoQ10, Vitamins etc) and for the carriers and processing aids in our delivery systems \- novel food status, GRAS, max levels, permitted forms and food categories, labelling implications.

▸ Claims \& labelling review: check marketing, website, sales, trade\-show and investor materials for compliant health, nutrition and structure/function claims, and label artwork and ingredient declarations against US, Canadian, EU and UK rules — including how we talk about bioavailability and stability, which regulators scrutinize.

Submissions \& intelligence

▸ Submissions, exports \& horizon scanning: prepare and project\-manage regulatory submissions (e.g. GRAS notices, NDI notifications, EU/UK novel food and health claim applications, food supplement notifications) with the advisor, our CSO and external experts, balancing what a dossier must disclose against protecting our patent\-pending technology; manage certificates of free sale, health certificates and import requirements as we enter new markets; and monitor regulatory changes across all our markets, briefing the team on what matters — before it bites.

What you'll also own: 2\) Quality Assurance (Reg’s overlap)Audits \& authorities

▸ Audit management: prepare for, host and close out audits — regulatory, certification\-body and customer audits — including CAPA tracking to completion.

▸ Certification roadmap: own our certification strategy and renewals as we scale (e.g. FSSC 22000 / ISO 22000 / BRCGS, GMP, Halal, Kosher, Non\-GMO, Organic, Vegan — as customers demand).

CDMO \& Supplier quality

▸ Certificate control: ensure every CDMO holds the right certifications; define responsibilities for batch release, deviations, changes and complaints \- including with licensees and co\-development partners who run our technology under their own roof

▸ Oversight: run CDMO audits (on\-site or remote), review batch records, manage deviations and OOS investigations, and support tech transfer from our R\&D bench and pilot trials into production — where process parameters are part of what makes the technology work.

▸ Supplier documentation: collect, check and file every supplier CoA, specification, certificate, allergen/GMO/BSE\-TSE statement and declaration for our actives, carriers and excipients — and chase what's missing.

▸ Traceability \& recall readiness: maintain full lot traceability from raw material to customer.

Batch documentation \& release

▸ Batch data packs, specs, TDS/SDS: compile and maintain CoAs, analytical and microbiological testing data, nutritional profiles, allergen statements and specifications for production batches — sample and commercial. Author and version\-control product specifications, technical data sheets and safety data sheets.

▸ Release: review and approve batch release against specification; manage holds, rejections and investigations.

Building the system

▸ QMS: build and own a right\-sized Quality Management System — document control, SOPs, change control, deviations, CAPA, complaints and training records.

▸ Customer questionnaires: own responses to customer quality and supplier\-approval questionnaires — a surprising amount of your week, and with multinational food, beverage and nutrition companies qualifying us as a new supplier, a big deal for winning business.

▸ Protecting the know\-how: design documentation and data\-sharing practices that give customers and auditors what they need.

What you bring

Must\-haves

▸ A degree in Food Science, Food Technology, Chemistry, Biochemistry, Nutrition, Pharmacy or a related field.

▸ 5\+ years in Regulatory Affairs \& QA within food, ingredients, dairy, nutraceuticals, dietary supplements, sports nutrition \- with meaningful exposure to both disciplines.

▸ Working knowledge of HACCP, GMP and at least one GFSI scheme (FSSC 22000, BRCGS, SQF).

▸ Hands\-on experience with FDA and/or EU food regulations.

▸ Experience managing third parties: CDMOs, co\-manufacturers, suppliers or contract labs.

▸ Attention to detail and the organisational skills to keep dozens of documents, deadlines and expiry dates straight at once.

▸ Clear, confident communicator \- able to tell a formulator "no, but here's what we can do" and keep them smiling.

Nice\-to\-haves

▸ Dietary supplement experience (DSHEA, 21 CFR 111, NDI.

▸ Hands\-on involvement in a GRAS, novel food or health claims.

▸ Exposure to APAC regulatory frameworks (China, Japan, Korea, Singapore).

▸ HACCP / PCQI (FSPCA Preventive Controls Qualified Individual) or lead auditor certification.

▸ Experience with encapsulated, emulsified, fortified or functional ingredients \- or with RTD beverage, dairy, gummy or supplement formats, including thermal processing (UHT, retort, aseptic).

You'll love this if…

▸ You want breadth \- no two days look the same, and you'll touch science, operations, commercial and strategy.

▸ You can build the system rather than inherit a 400\-page one nobody reads.

▸ You want a seat at the table when products are designed, not just when they're shipped.

▸ You're excited to help take a patent\-pending technology platform go global, market by market.

What's in it for you

▸ €50,000 \- 55,000

▸ Real ownership: you'll define how quality and regulatory work at Zolvia.

▸ Vast experience in a fast\-moving startup and collaboration with founders, science team and advisors \- you'll learn fast.

▸ 1\-2 days hybrid working, 25 holidays, health insurance.

Pay: €50,000\.00\-€55,000\.00 per year

Benefits:

• Company pension


• On\-site parking


• Private medical insurance

• Cherrywood, County Dublin: reliably commute or plan to relocate before starting work (preferred)

• Bachelor's (preferred)

• Regulatory: 3 years (preferred)

• English (preferred)

• Ireland (preferred)

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