Fleet Maintenance Controller

Fleet Maintenance Controller

Normanton

Type: Permanent, Full\-time

Working hours: Monday to Friday, 08\.00 – 17\.00

Job Function: Plan, schedule and implement vehicle maintenance and compliance events

Reporting to: Senior Fleet Maintenance Controller

Liaise with: Fleet Assets Manager, Depot Manager, Transport, Hire Desk, Customers \& Suppliers

Duties \& Accountabilities:

• Book MOT lane dates, and other scheduled fleet maintenance and compliance events with workshops across the UK


• Liaise with customers for upcoming scheduled fleet maintenance and compliance events considering planned dates, and requirements for continuity on hired assets


• Arrange for temporary or permanent replacement vehicles to cover scheduled fleet maintenance and compliance events, in particular Heavy Goods Vehicles for MOT


• Liaise with workshops to ensure progression through workshop for planned fleet maintenance and compliance events are on schedule, and end dates will be met


• Ensure vehicle downtime is held to agreed time scales


• Liaise with suppliers/workshops to negotiate the best commercial arrangements relating to maintenance costs, considering vehicles on Repair \& Maintenance schemes


• Interact closely with internal departments, in particular Workshop, Hire Desk and Transport


• Ensure highest levels of accuracy and detail on all records created within Syrinx


• Ensure accuracy, date, and information regarding stored PDF files for vehicle maintenance and compliance events


• Publish PDF files for vehicle maintenance and compliance events to customer Service Level Agreements


• Always maintain professional and courteous conversational dialogue when speaking with customers on the telephone and when customers visit our premises


• Ensure that the company’s health and safety policy and procedures are adhered to in relation to all depot operations


• Any other ad\-hoc duties as required

• Excellent written and verbal communication skills


• Organised and keen eye for detail


• Excellent time and task management skills


• Solid knowledge of Microsoft OfficeTM programs


• At least 2 years’ experience in a similar role


• Excellent planning and organizational skills


• Excellent multitasking and teamwork skill

• 25 days holiday plus bank holidays per year


• Birthday off


• Life Insurance (2\.5x annual salary)


• Company Referral Scheme (up to £1000 awarded)


• Company Cycle to Work Scheme – we buy the bike and you pay us back saving your NI


• Long Service Award – gifts, hampers, vouchers and more for long service


• Enhanced Company Pension Scheme (up to 5%, and via salary sacrifice where applicable)


• Medicash is our Healthcare Cash Plan (including access to virtual GP, and discounted prices at selected retailers and gyms)


• Learning \& Development culture (professional qualifications, access to apprenticeships and more)

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