Financial Officer

Contract type: Contract agent

Directorate: Corporate Services Directorate

Group: FGIV

Grade: N.A.

Level of Security Clearance: SECRET UE/EU SECRET

Management of staff: N.A.

Location: Brussels

Indicative starting date: 01/11/2026

Closing date for applications: 02/07/2026

1\. BACKGROUND
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The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament \& Planning (CAP); Research, Technology and Innovation (RTI).

2\. THE AGENCY'S WAY OF WORKING
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The Agency is an “outward\-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi\-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team\-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3\. THE CORPORATE SERVICES DIRECTORATE
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The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high\-quality corporate services under seven dedicated organizational elements, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management, Security, Legal and Infrastructure. Additionally, the Record Manager is responsible for the effective management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

4\. DUTIES
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With a view to supporting the Agency’s growing activities and ensuring availability of suitable profiles for current and future needs, this selection procedure aims to constitute a reserve list. One or more successful candidates may be recruited, depending on available posts and service requirements.

We are looking for dynamic, hands\-on finance professionals with proven experience in the processing of financial transactions and the management of financial aspects related to contracts or EU\-funded grant programmes. The successful candidates will act as an expert reference point on day\-to\-day financial operations to EDA colleagues and budget holders within assigned domains. A solution\-oriented and service\-minded approach is essential.

Reporting to the Head of Finance Unit, the role involves handling administrative and financial duties connected to preparing, implementing, and monitoring all financial matters related to procurement contracts or grant agreements. The jobholder will also assist the Agency in carrying out financial transactions.

In particular, the main duties fall under one of the following 2 expertise domains:

Expertise domain 1: Financial management related to contracts and procurement procedures

• prepare, review and manage all financial aspects related to contracts and procurement procedures, in particular:

+ budgetary commitments
+ invoices, reimbursements, payments
+ call for contributions, recovery orders

• verify compliance with EDA’s regulatory framework, contractual conditions \& specifications and sound financial management principles;


• frequent communication and guidance to budget holders and operational colleagues;


• support financial monitoring and reporting on budgetary commitments, including progress monitoring and preparation of internal reports.

Expertise domain 2: Financial management related to EU grants and additional revenue

• prepare, review and manage all financial aspects related to the implementation of grant agreements in which the Agency acts a grantor or grantee, in particular:

+ budgetary commitments
+ invoices, reimbursements, prefinancing/interim/balance payments
+ recovery orders

• review and assess the financial part of:

+ grant agreements
+ interim reports
+ final reports, ensuring appropriate follow\-up actions

• support financial monitoring and reporting of grant projects of different types (e.g., lumpsum, actual costs), including preparation of reports to the European Commission;


• frequent communication and guidance to project officers, as well as consortia \& beneficiaries;


• organisation \& follow\-up of audits in the context of ex\-post verifications on grants.

In addition, both expertise domains entail the following cross\-cutting duties:

• initiate and verify all types of financial transactions (i.e., commitments, payments, recoveries) ensuring compliance and accuracy, as well as completeness and consistency of supporting documentation;


• provide advice and day\-to\-day financial support to colleagues and stakeholders;


• ensure proper document management and audit trail for financial transaction files;


• support planning, monitoring and reporting of budget implementation;


• contribute to the continuous improvement of financial systems, processes, policies and procedures;


• support audits and ensure readiness of documentation and information (internal \& external audits, as well as ex\-post verifications);


• support budgetary year\-end closing and opening activities, as well as the establishment of the annual accounts;


• take on additional tasks as required in the interest of the service.

Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.

5\. ELIGIBILITY CRITERIA
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To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

• be a national of a Member State participating in the Agency;


• be entitled to their full rights as citizens;


• have fulfilled any obligations imposed on their by the laws concerning military service;


• produce the appropriate character references as to their suitability for the performance of their duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);


• be physically fit to perform their duties;


• have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge their duties;


• have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of their duties within the Agency;


• hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate;


• have a level of education which corresponds to completed university studies of at least three years attested by a diploma or be a graduate of a national or international Defence College.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

For diplomas awarded in non\-EU countries, a NARIC recognition is required: https://www.enic\-naric.net/

Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. For diplomas awarded after this date (from 01/01/2021\), a NARIC recognition is required.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another participating EU Member State, are not eligible.

For native English speakers, your ability to communicate in another EU language will be tested during the selection process. To assess your foreign language levels, see: https://europa.eu/europass/en/common\-european\-framework\-reference\-language\-skills

6\. SELECTION CRITERIA
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A. Essential

Only applications meeting all essential selection criteria will be assessed.

(1\) Professional

Candidates will be required to demonstrate the following qualifications:

• a university degree (or equivalent academic level degree) in corporate fin

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