Finance Support Analyst

Details
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Reference number

462587

Salary

£32,624 \- £37,737
If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary.

Pay increases are through the relevant annual pay award for the role and terms.
A Civil Service Pension with an employer contribution of 28\.97%
GBP

Job grade

Executive Officer### Contract type

Permanent### Type of role

Analytical

Finance### Working pattern

Flexible working, Full\-time, Job share, Part\-time### Number of jobs available

1
Contents
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• Location


• About the job


• Benefits


• Things you need to know


• Apply and further information

Location
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Scientific Campus : ColindaleAbout the job
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Job summary

The post holder will work as part of the Public Health Microbiology (PHM) Division to support the Business Manager in delivering finance and administrative support across the division. The role will involve supporting financial management processes, including budget monitoring, invoicing, and procurement activities, as well as contributing to the management of grant\-funded projects and commercial contracts.

The post holder will work closely with the Business Manager, Senior Managers, and Finance Business Partner (FBP) to ensure effective financial governance, accurate reporting, and compliance with UKHSA financial policies and procedures.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Job description

• Support the Business Manager and FBP with financial operations, including expenses, invoicing, requisitions, purchase orders, credit notes, overtime claims,and project invoices.


• Process receipting of goods and services on MAPS and ensure accuracy against invoiced payments.


• Assist with budget setting activities and provide administrative support to finance processes.


• Support project financial management, including monitoring expenditure and assisting with forecasting and variance tracking.


• Assist in preparing project costings and submissions to OAGs.


• Produce and validate financial and project data, including ad hoc reporting.


• Support preparation of project documentation and contracts for audit purposes.


• Ensure timely completion of timesheets and financial records.


• Support year\-end processes, including accruals and stock\-taking.


• Ensure compliance with data protection and information governance policies.


• Support the Business Manager and Finance Business Partner (FBP) as a point of liaison for PHM budget, finance\-related queries (including MAPS), and procurement matters.


• Support financial operations, including expenses, invoicing, requisitions, purchase orders, credit notes, overtime claims, and raising project invoices, ensuring all expenditure is in line with UKHSA guidelines.


• Process receipting of goods and services on MAPS in a timely manner and carry out regular checks to ensure accuracy against invoiced payments.


• Provide administrative support to assist the Business Manager in annual budget setting activities with Senior Managers and the finance team.


• Support the preparation of project documentation, including project statements and contracts for audit purposes, through running reports, querying databases, and collating and summarising data from multiple sources.


• Assist with validating quarterly and annual financial and project data and produce ad hoc reports as required.


• Support Project Leads and the FBP in identifying costs and preparing project costings for revenue proposals and submissions to OAGs.


• Provide support to Project Managers by monitoring expenditure, reviewing forecasts and variances, and ensuring spending remains within allocated budgets for externally funded research projects.


• Ensure timesheets are entered accurately and in a timely manner against each project.


• Support year\-end financial processes, including accruals, stock\-taking activities, and reconciliations.


• Undertake line management responsibilities where applicable, including supporting staff development, training, and recruitment processes.


• Ensure compliance with data protection, confidentiality, and information governance policies.


• Support the effective delivery of financial and administrative processes within the MAPS Admin Team.

Person specification

Essential Criteria

• Proven experience of supporting financial operations (e.g. invoicing, purchase orders, expenses, or reconciliations)


• Experience of data management, analysis and reporting, including use of Excel or similar tools.


• Strong administrative and organisational skills


• Good working knowledge of Microsoft Office (Excel, Word, PowerPoint)


• Ability to work accurately and maintain confidentiality


• Strong communication and teamwork skills

Desirable role criteria:

• Experience supporting budget management or financial reporting


• Knowledge of MAPS or similar finance systems


• Experience in a similar administrative/finance role

Benefits
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Alongside your salary of £32,624, UK Health Security Agency contributes £9,451 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.* Learning and development tailored to your role

• An environment with flexible working options


• A culture encouraging inclusion and diversity


• A Civil Service pension with an employer contribution of 28\.97%

Things you need to know
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Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.### Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths and Experience.

Stage 1: Application \& Sift

You will be required to complete an application form. You will be assessed on the listed essential criteria and this will be in the form of a :

• Application form (‘Employer/ Activity history’ section on the application)


• 1,200 word Supporting Statement

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

*Healthjobs UK has a word limit of 1, 500 but your supporting statement must be no more than 1,200 words. We will not consider any words over 1,200 words.*

You will receive a joint score for your application form and statement. The application form is the kind of information you would put into your CV. *Please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible. Please do not email us your CV.*

Longlisting

In the event of a large number of applications we will longlist into 3 piles of:

• Meets all essential criteria


• Meets some essential criteria


• Meets no essential criteria

If used, the pile(s) ‘Meets all essential criteria’ and will proceed to shortlisting.

Shortlisting

In the event of a large number of applications we may conduct an initial sift, on the lead criteria of :

• Proven experience of supporting financial operations (e.g. invoicing, purchase orders, expenses, or reconciliations)


• Experience of data management, analysis and reporting, including use of Excel or similar tools

Desirable criteria may be used in the event of a large number of applications/successful candidates.

If you are successful at this stage, you will progress to interview.

*Feedback will not be provided at this stage.*

Stage 2: Interview

You will be invited to a single face to face interview.

If face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview.

Behaviours, Strengths and Experience will be tested at interview.

The Behaviours tested during the interview stage will be :

• *Managing a Quality Service ( Lead Behaviour )*


• *Making Effective Decisions*


• *Working Together*


• *Delivering at Pace*

*Candidates will be assessed on their experience of supporting financial operations, including invoicing, purchase orders, reconciliations, data analysis and reporting, and working within a finance or administrative function in a large or complex organisation.*

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria \- External

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Location \- Colindale

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