Finance Operations Manager

Job Summary
Worthing Theatres and Museum are seeking a part time Finance Operations Manager (30 hours), this is a new role to increase the capacity of the Finance team as the Charity embarks on a challenging transitional period with increased commercial focus to strengthen and diversify the charity’s income for long term sustainability. The Finance Operations Manager will manage the Finance team to ensure the smooth running of the department, responsible for overseeing financial transactional processes, managing and maintaining the accounting system and providing timely and accurate financial information. This post is a key interface between Finance and all other departments.

Responsibilities

• Manage the work of the Finance team to ensure that agreed departmental and personal objectives and KPIs are achieved and all tasks and procedures are completed on time for month end and year end reporting purposes.


• Ensure department procedures are in place and updated as required.


• Work on/oversee completion of regular accounting tasks including:


• Year end \& Audit


• Oversee completion of payroll.


• Projects and Grants / Reserves Accounting


• Fixed Assets \& Depreciation


• VAT/Tax Relief \& Gift Aid


• Insurance


• Utilities


• Business Rates \& BID contributions


• Purchase ledger \- second bank authority on weekly payments


• Month end procedures


• Other Statutory Duties

• Act as system owner and manager of the financial management systems, leading on improvements to processes and systems.


• Work with the wider team to ensure all our systems provide accurate and timely financial information.

• Attend meetings as required.


• Assist as required in liaising with Council on day\-to\-day financial aspects of the WBC/WTM Management Agreement, utilities and reconciliation of finances for joint projects.

• Work with and support the Director of Finance \& IT in the preparation of management accounts, cashflow, forecasts \& budgets for Finance \& Audit Committee Meetings and Board meetings.


• Meet monthly with budget holders


• Attend F\&A, Charity Board, Trading Subsidiary Board and other committee meetings as required to present reports in the absence of the Director of Finance.

• In the absence of the Director, manage the IT Systems Coordinator and oversee the IT SLA.


• Act as DPIO (Data Protection Information Officer)


• Work with and support the Executive Director.


• Prepare management accounts, budgets and reports for Charity Board, Trading Board and Subcommittee meeting in the absence of the Director.

• Understand, adhere to and keep up to date with charity and general financial regulations and legislation. Stay up to date with technological advances.


• Regularly review and update the Expenditure Policy for approval by the Director of Finance and IT.

• Line manage and develop the Accountant, Finance Officer and Finance Assistant.


• Identify training and development needs for the team to ensure that the department is resilient and agile to meet changing business needs.


• Set clear performance expectations, conduct regular one\-to\-ones and annual reviews.


• Foster a culture of trust, accountability and collaborative working ensuring the team deliver an excellent finance service across the organisation.

• Be a positive ambassador for WTM, articulate and deliver the charity’s mission.


• Foster an environment of collaborative working and inclusivity.


• Manage and develop team members to ensure all staff can work effectively and to the best of their ability.


• Ensure WTM’s HR policies and procedures are followed and implemented with direct reports

• Undertake all duties in accordance with WTM policies, in particular those relating to Customer Care and Equal Opportunities.


• Undertake such other duties as may reasonably be allocated to the postholder, which may involve providing assistance in any section of the department as may be required from time to time.


• Undertake any duties regarding health, safety and welfare at work, civil contingencies and business continuity which may reasonably be allocated to the postholder as a result of legislation, codes of practice or WTM policies.


• Promote the service and WTM positively at all times.

• Professional qualification (ACA, ACCA, CIMA or equivalent) or part\-qualified with significant relevant experience.


• Experience of line management and team development, including motivating and influencing colleagues


• In\-depth knowledge of all financial transactional processes and experience of managing all basic accounting functions – e.g. Sales and Purchase ledgers, processing invoices.


• Strong IT systems skills


• Advanced knowledge of Microsoft Excel \& Google Sheets and strong data manipulation skills.


• Knowledge of accounting in the charity sector


• Ability to plan and manage a busy workload, including overseeing the work of the team, to meet deadlines without compromising accuracy.


• Strong interpersonal skills and ability to work collaboratively in liaison with people of all levels, internally and externally.


• Ability to lead and supervise the work of a team in order to deliver objectives and meet deadlines without compromising accuracy.


• An understanding of equity and inclusion and how to apply this in the workplace thinking about both customers and colleagues

• Experience of accounting in the charity sector

Pay: £32,432\.00 per year

Benefits:

• Company pension


• Employee discount


• Health \& wellbeing programme


• Sick pay

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