Finance Assistant

About Anaphite

At Anaphite we believe creative chemistry will accelerate the energy transition. Our mission is to decarbonise and improve battery production by helping the industry to shift to dry electrode coating. We work with the battery industry to optimise dry electrode coating, manufacturing better and more sustainable batteries at lower cost. Anaphite was founded in 2018 and is headquartered in central Bristol in the Southwest of the UK.

Summary

Anaphite is seeking a proactive and detail\-oriented Finance Assistant to support its growing Finance team. The role involves daily use of Xero and ApprovalMax to assist with invoice processing, expenses, reconciliations, supplier management, payment runs, and general finance administration within a fast\-paced environment. The ideal candidate will be organised, reliable, and confident working across teams, with strong communication skills and excellent attention to detail.

Responsibilities/Duties

• Act as the first point of contact for the Finance team.


• Monitor and manage the finance inbox.


• Ensure follow\-up of emails are responded, prioritised in an efficient manner and escalate emails to relevant teams if necessary.


• Ensure information and documents sent to the address are organised and stored appropriately.


• Working daily within Xero to support core finance operations.


• Setting up new Suppliers and Customers in Xero via ApprovalMax.


• Review and inputting expenses, inputting invoices and credit notes.


• Assisting with quotations and sales invoices.


• Working with colleagues and suppliers to resolve invoice queries.


• Checking statements from suppliers and reconcile to Xero.


• Monitoring purchase orders in ApprovalMax and Xero and maintaining accurate records.


• Assisting with reconciliation of bank accounts and Pleo cards at month end.


• Assisting with month end processes, weekly payment runs and monthly VAT returns.


• Preparation of shipping documents for sales, customer samples and external trials.


• Setting up supplier accounts and assisting with smooth procurement processes.


• Assisting with procurement across the teams.


• General administrative tasks for the team.


• Manage and assisting with small projects and ad hoc tasks.


• Training staff on general financial procedures (e.g. how to produce POs).


• Assist with the preparation of information for externally funded projects (e.g. budget vs actuals).

Alongside day\-to\-day duties, Anaphite can support with professional development such as funded financial training courses eg AAT course, where appropriate. 

Proficiencies/Experience

Essential:

• High attention to detail.


• Ability to work autonomously


• Ability to effectively manage time and workload


• Efficient time management and organisational skills


• Proficient using MS Excel


• Proactive and positive attitude


• Reliable and punctual personality

Desirable:

• Minimum 5 GCSEs A\*\-C/9\-4 including English and Maths


• Relevant bachelor’s degree (i.e. Finance, Mathematics) or relevant experience


• Desire to pursue further training i.e AAT


• Experience working in an office environment;


• Experience with MS Office programmes including PowerPoint and Word, Excel


• Experience working with accounting and accounting management software (e.g. Xero, Sage, Quickbooks Dext, ApprovalMax or similar)

Salary/Benefits

• Base Salary: £28,000 annually depending on experience;


• Compelling sign on share options bonus with the potential for significant future value \- we want you to be rewarded for Anaphite's success


• £500 towards relocation expenses, if applicable;


• 25 days holiday plus 8 statutory bank holidays (increasing up to 30 days with continuous service)


• Work/life balance (enhanced maternity, paternity and adoption leave, paid bereavement leave, enhanced sick pay);


• Flexible working outside of core hours 10am\-4pm;


• Learning and development for career progression \- opportunities to attend conferences, mentorship and chartership opportunities, paid study leave, participate in outreach activities and give back to the community


• Vitality health insurance package including dental, optical, mental and general health;


• Discounts and rewards through our Vitality app such as gym memberships, headspace app and much more!


• Free on\-site parking;


• Referral scheme if you recommend colleagues to the organisation;


• Electric car scheme (Salary Sacrifice);


• Weekly fruit delivery \& breakfast club;


• Anaphite pension scheme


• Cycle to work scheme and


• Anaphite regular socials

At Anaphite, we don’t just accept difference but we celebrate it, we support it and we thrive on it. We're consciously building a diverse and inclusive team therefore we encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. We want everyone to feel that Anaphite is a place where you can be yourself and where you belong.

We want to empower everyone to be the best version of themselves during the application or interview process, so if you require any advice or reasonable adjustments, please feel free to email our Senior HR Manager, Gabs Bugeja on gabrielle@anaphite.com.

Please note that we review and progress applications on a rolling basis.

Pay: £28,000\.00 per year

Application question(s):

• Will you now or in the future require sponsorship for employment visa status?


• Please submit a short covering letter outlining your interest in this role, your relevant experience, and why you would be a strong fit for Anaphite. Applications without a covering letter may not be progressed.

Work Location: In person

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