Finance and Business Executive
About us
Pipe Dream Fittings is a growing West Midlands business. We supply industrial and commercial pipeline products — tubes, pipes, valves, key clamp, flanges and weldable fittings — and we manufacture bespoke industrial furniture from pipe and reclaimed timber under Pipe Dream Furniture.
Both sides of the business run from our Dudley site of more than 100,000 sq ft: stock\-holding and next\-day dispatch for fittings, and a workshop and showroom for furniture. We sell to trade and retail customers, operate credit accounts, and handle a high volume of purchase and sales invoices. The finance and administration function keeps that moving and gives the directors reliable support as the company grows.
The role
We are looking for a Finance and Business Executive to take ownership of day\-to\-day accounts processes and provide structured support to the Managing Directors.
Reporting to the Finance Manager, you will run purchase ledger, sales invoicing, credit control, bank reconciliations, weekly payroll and NEST submissions, and help prepare VAT returns. You will also manage general administration and follow\-up for the directors.
Key responsibilities
Purchase ledger
- Review, approve and process purchase invoices
- Set up and maintain supplier accounts
- Resolve invoice, delivery and statement queries with suppliers and internal teams
- Raise and process sales invoices for credit\-account customers
- Own credit control for debtors and creditors
- Set up new customer accounts and keep customer records current
- Follow up overdue balances and help keep cash flowing
- Complete bank reconciliations
- Assist in the preparation of VAT returns
- Maintain complete, audit\-ready records
- Process weekly payroll
- Submit pension data to NEST
- Process new\-employee paperwork and support basic HR administration
- Act as a first point of contact for director\-level administration.
- Manage diaries, meetings and reminders for the Managing Directors, including internal reviews and external appointments
- Maintain company records and filing (contracts, supplier agreements, insurance documents, certificates and key correspondence)
- Coordinate information requests from accountants, insurers, banks, solicitors and other professional advisers
- Support the directors with travel, site visits, supplier meetings
- Track operational actions arising from director meetings and chase updates from sales, warehouse, production and finance
- Handle confidential information with discretion
- Take on ad\-hoc projects and other business tasks as the company requires
- Prioritise competing finance and administration deadlines without losing accuracy
- Work with limited supervision once trained
- Work with colleagues across sales, warehouse and production
- Step in on other parts of the business when required
Essential
- Proficiency in accounting software and Microsoft Excel
- Strong attention to detail and a methodical approach to records
- Ability to organise work, prioritise and hit deadlines
- Clear written and spoken communication
- Confidence dealing with suppliers, colleagues and senior managers
- A proactive, self\-motivated approach
- Discretion with confidential commercial and staff information
- Willingness to support other areas of the business
- AAT Level 2 or 3, or equivalent knowledge gained through experience (QBE)
- Previous purchase ledger, sales ledger, credit control or payroll experience
- Familiarity with VAT returns and NEST pension submissions
- Experience supporting directors or a small senior team (diary, meetings, correspondence, company records)
- Experience in a trading, manufacturing or distribution business
Pay: £32,000\.00\-£38,000\.00 per year
Benefits:
- Casual dress
- Company pension
- Employee discount
- Free parking
- On\-site parking
This listing is from Indeed. View original listing ↗