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via ats_greenhouse · 27. Mai 2026 ·vor 9 Tagen

Finance and Administration Manager

sothebys

Germany

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<div class="content-intro">ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.</div>JOB TITLE: FINANCE & ADMINISTRATION MANAGER , GERMANY 
LOCATION: MUNICH – travel to Cologne on a quarterly basis 
DIRECT MANAGER: MANAGING DIRECTOR, GERMANY 
Part time role: 50 to 60% 
 
<span data-ccp-charstyle="s6" data-ccp-charstyle-defn="{"ObjectId":"b4d0dec8-c22f-5756-8b25-c78e9838358d|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"1",201342449,"1",469777841,"Calibri",469777842,"Arial",469777843,"Calibri",469777844,"Calibri",201341986,"1",469769226,"Calibri,Arial",268442635,"22",469775450,"s6",201340122,"1",134233614,"true",469778129,"s6",335572020,"1",469778324,"Default Paragraph Font"]}">OVERVIEW OF ROLE: 
The Finance & Administration Manager is responsible for the financial and operational efficiency, ensuring compliance with German accounting standards, tax laws, and regulations. This role involves overseeing financial transactions, accurate reporting, managing tax filings, payroll processing, supplier invoicing, and maintaining overall compliance with local regulations and internal policies. 
This is a part-time position, in the office three days a week, on a 12-month contract. 
 
RESPONSIBILITIES WILL INCLUDE: 
Administration & Operations 
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Procurement - Ensure all supplier invoices are processed via Concur / SAP, ensuring compliance with the procurement policy and VAT regulations. </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Payments - Review request and approval of supplier payments (coordination with AP team), ensuring timely payments of suppliers, release supplier payments at bank </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Payroll – Liaise with HR London Team and payroll team to ensure timely execution of payroll and compliance with local payroll reporting, release payroll payments at bank </li>
</ul>
Financial Management 
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1">Accounting – Liaise with European finance team to ensure that documents related to monthly balance sheets and P&L, including accruals, prepayments, and taxes are recorded - ensuring that all balance sheet accounts are correctly updated by quarter-end and year-end. </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1">Accounting - Liaise with external accounting firm to ensure statutory financial statements are prepared and submitted timely </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="6" data-aria-level="1">Budgeting – Prepare and submit Budget and Forecast in Pigment (with support from the European Finance team) </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="7" data-aria-level="1">Cash Flow Management – Review cash level on a daily basis and manage funds from / to the Cash pool </li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="8" data-aria-level="1">Internal Process – optimize internal process </li>
</ul>
Tax Management & Fiscal Compliance 
<ul>
<li data-leveltext="" data-font="Symbol" data-listid=

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