Finance & Administration Officer
Job purpose and focus
Gloucestershire Cricket Foundation is delivering an ambitious strategy to grow and strengthen recreational cricket across Gloucestershire and Bristol. Through programmes in schools, clubs and communities, we aim to create more opportunities for people of all ages and backgrounds to engage with cricket throughout the year.
The Finance \& Administration Officer will play an important role in supporting the Foundation’s work by providing high\-quality finance, payroll and administrative support. The postholder will help ensure effective financial processes, accurate record\-keeping and efficient administration across programmes and projects.
Finance Responsibilities
- Process invoices, payments, expenses and monitor income
- Maintain accurate financial records, reconciliations and filing systems
- Support budgeting, financial reporting, audits and funding claims
- Liaise with suppliers, staff and partners regarding finance queries
- Assist with payroll administration and ensure compliance with financial procedures and policies
- Assist the CEO and Chair of the Finance, Risk, Audit and Governance Committee (FRAG)
- Administer and process monthly payroll accurately and on time
- Process timesheets, TOIL, expenses and staff leave records and staff leave records
- Liaise with payroll providers, HMRC and pension providers as required
- Support the administration of workplace pensions, including auto\-enrolment processes
- Prepare payroll reports and reconcile payroll\-related accounts
- Maintain confidentiality and security of payroll information at all times
- Respond to payroll queries from staff in a professional and timely manner
- Provide administrative support for Foundation programmes and projects
- Maintain databases, registers and participant records
- Support the administration of community and participation programmes
- Coordinate meetings, bookings and training events
- Prepare reports, spreadsheets and presentations
- Respond to email and telephone enquiries professionally
- Support office systems, supplies and document management
- Assist with safeguarding and compliance administration
- Support the values and aims of Gloucestershire Cricket Foundation
- Work collaboratively with colleagues and external partners
- Maintain confidentiality and GDPR compliance
- Promote equality, diversity and inclusion in all aspects of work
- Undertake additional duties appropriate to the role
- Committed to their own personal development, playing an active role in the professional development of their colleagues and always representing the Gloucestershire Cricket Foundation in a positive and professional manner.
Essential
- Experience in a finance, bookkeeping or administration role
- Good understanding of financial administration processes
- Excellent organisational and time\-management skills, with the ability to manage competing priorities and meet deadlines to a high standard.
- Strong communication and interpersonal skills, with the ability to build positive relationships with a diverse range of stakeholders including colleagues, volunteers, clubs and community partners.
- Competent in Microsoft Office applications
- Able to work as part of a team, but also to work unsupervised and use your own initiative.
- Experience using accounting software (e.g. Xero, Sage, QuickBooks)
- Experience of administering payroll processes
- Experience working within the charity, sports or community sector
- Understanding of funding reporting requirements
- Knowledge of GDPR and data management practice
The Finance and Administration Officer will be employed by Gloucestershire Cricket Foundation (GCF) and line managed by the Chief Executive. The role will be primarily based at the Gloucestershire Cricket Foundation office at Seat Unique Stadium, Nevil Road, Bristol, BS7 9EJ, with opportunities for hybrid working and occasional travel across Gloucestershire and Bristol.
The role is contracted at 22\.5 hours per week and can be worked flexibly across the week, subject to agreement. Examples of work patterns could be:
- 5 days of 4\.5 hours; or
- 3 days of 7\.5 hours.
Normal working hours will usually fall between 9:00am and 5:30pm.
The post holder will be required to carry out their duties at such times and on such days that are most effective to perform the responsibilities of the position.
The successful candidate will be required to undertake an enhanced DBS check and hold a full UK driving licence with access to a vehicle.
General
This job description outlines the principal accountabilities/main duties relating to this post and does not describe in detail all the duties required to carry them out. Other duties may be required to be undertaken from time to time as directed by the Gloucestershire Cricket Foundation.
All applicants must provide evidence to demonstrate that they have the Right to Work in the UK; sponsorship for overseas employees cannot be provided for this role.
Gloucestershire Cricket Foundation is committed to equality, diversity and inclusion and welcomes applications from all sections of the community
To apply, please complete the ONLINE APPLICATION FORM which can be found via www.gloucestershirecricketfoundation.org/who\-we\-are/join\-our\-team/ and send your CV to steve.silk@gloucestershirecricketfoundation.org
Applications will only be considered where both the application form and CV have been submitted.
- The deadline to apply is Sunday 21st June, at midnight.
- Shortlisting will take place during the week commencing Monday, 22nd June, and contact will be made with all applicants by close of play on Wednesday, 24th June.
- The interview date is TBC, but will be during the week of Monday, 29th June.
Benefits:
- Additional leave
- Company pension
- Free parking
- Gym membership
- On\-site gym
- On\-site parking
- Sick pay
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