Facilities Assistant

I am working with an international law firm based around St. Pauls and they are looking for a permanent office based General Office and Reprographics Assistant to work within their existing team. There is a shift pattern of between 8am-6pm.

Roles and Responsibilities

• Provide a friendly and efficient service to internal and external clients


• Adhering to Service Level Agreements (SLAs) as set out and agreed with the business


• Completing general reprographics duties including scanning, printing and finishing work


• To have a good knowledge of equipment used in the department


• Ability to produce court bundles of all specifications, including using appropriate tabbing and working to complex indexes


• Ability to create, edit, manipulate and manage PDF documents independently using both PDF docs and Fox IT.


• Experience operating Fiery-driven multifunction printers , including setting up print jobs, monitoring queues, and ensuring output colour accuracy


• Produce and finish legal documents using a range of binding methods including strip binding, coil binding and Velobind, ensuring documents meet client and court requirements.


• Care and understanding when handling original, confidential and historic legal documentation


• Where required log all incoming work and prioritise dependant on deadlines, or where the deadline cannot be met good communication with the originator.


• Use IT systems and software to receive, format and collate documents.


• Knowledge of BigHand or other workflow tool advantageous


• Sorting of incoming Royal Mail, DX post & Internal deliveries


• Booking of couriers international, domestic & local using online portals


• Email and regular communication with internal clients


• Regular distributions & collections of post and internal mail


• Regular loading bay collections & deliveries


• Support the Helpdesk and all other Facilities, ICS & Business Support services as required


• Assisting the Senior General Office and Reprographics Assistant with workflow coordination when required.


• Stock control of and ordering supplies


• Any other duties on ad-hoc basis


• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Essential:

• Have previous experience in a similar role


• Good experience and knowledge of Excel, PDF, Word and Outlook

• Experience working in a post room, reprographics environment, or operating high-volume printing, copying and binding equipment would be advantageous

This listing is from Reed. View original listing ↗