Facilities Assistant

Job Description

Working hours: 7am- 3:30pm, 5 days a week

The Facilities Assistant role plays an essential role supporting the Facilities Manager in ensuring the Connells Group Head Office building and its services/facilities are effectively supported to a high standard, providing a safe, compliant and well-maintained environment for all colleagues and visitors. Duties will include the supporting the management of health and safety compliance/cleaning /security/maintenance and budgets.

Key Success Criteria: Efficient and cost effective management of all maintenance, security, cleaning and health & safety of the buildings in accordance with company and statutory health and safety procedures and policies.

Key Duties:

• Manage the opening and or closure of the office


• Provide cover for reception and post duties


• Assist with the management of third-party suppliers for services such as cleaning, postal franking machines, vending machines, security, HVAC, ad-hoc and planned preventative maintenance, grounds keeping


• Maintain safe environment and safe working practices throughout the building


• To ensure all Fire, Health and Safety signage and equipment is legally compliant and monitored and recorded as per legislation


• Coordinate with the wider building management to ensure the weekly testing of the fire alarm, EML and help co-ordinate fire drills


• Assist with managing the security control systems/fobs/CCTV cameras


• Assist with fulfilment of requests for meeting room refreshments


• Undertake tidy/light cleaning of all meeting rooms/breakout/communal areas throughout the day and fire escapes are free from obstructions


• Ensure meeting rooms and breakout area facilities/tea points are regularly replenished, and upon request, meeting room layout is suitable reconfiguration.


• Assist with the movement of furniture, supplies, deliveries etc.


• Assist with ensure all fire signage and equipment is legally compliant and monitored and recorded as per legislation


• To carry out other ad-hoc duties as directed by your line Manager

Personal Specification:

• Flexible approach to working hours


• A can-do attitude with ability to work as a member of a team


• Excellent time management and planning/organisational skills


• Previous experience in a similar role or caretaking


• Must be able to multi-task managing numerous projects and prioritise workload.

Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.

CF00837

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