Executive Personal Assistant

We are currently working in partnership with a higher education provider, who are recruiting for an Executive Personal Assistant within School Operations on a 12-week contract with potential for extension. The rate of pay is between £26.92 - £30.47 via an umbrella company. The position is based in Birmingham and offers hybrid working with up to 2 days per week working from home.

The ideal candidate will have experience in an executive assistant or senior administrative role, including complex diary and office management

Duties will include:

• Managing a comprehensive and dynamic diary, balancing competing priorities and proactively advising on deadlines and key events


• Developing and maintaining effective administrative, record-keeping and information-management systems


• Coordinating meetings, preparing agendas and briefing materials, circulating papers, producing accurate minutes and monitoring follow-up actions


• Prioritising and responding to internal and external communications, including emails, letters and telephone calls


• Liaising with senior officers, academic and administrative departments, and external organisations to ensure effective communication


• Supporting governance and committee activity, including confidential records, reports, queries and full committee administration


• Producing reports, letters, papers, presentations and correspondence on own initiative


• Supporting external visits, events and ad hoc projects, including research, collation and presentation of information

• Significant demonstrable experience of managing an office and maintaining electronic and paper-based filing systems


• Experience of working in higher education and servicing committees would be advantageous


• Advanced Microsoft Word, Excel and PowerPoint skills


• The ability to produce accurate, timely minutes and action records


• Sound understanding of information governance and the ability to handle sensitive information with discretion and confidentiality


• Significant prior experience of executive assistant or senior administrative roles including complex diary management

• 37.5 hours, Mon-Fri, 9am-5pm


• Hybrid working, with up 2 days working from home

At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.

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