Executive Assistant

TLDR: We’re looking for an Executive Assistant to help handle operational and personal logistics in a fast\-moving, highly async environment. You’ll own scheduling, travel coordination, research, sourcing, bookings, and a wide range of day\-to\-day operational tasks.

About us
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White Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural\-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.

• We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others


• We process over one hundred million API calls every month


• We fine\-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model

We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.

You will:
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• Coordinate meetings, calendars, and inboxes


• Handle travel planning (flights, hotels, logistics)


• Research and compare services, products, etc.


• Book reservations, appointments, and meetings


• Handle operational and administrative tasks quickly and independently


• Organise information and summarise options clearly


• Help reduce day\-to\-day operational friction across a wide variety of areas

You’ll fit right in if you:
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• Have fluent English and French (both are mandatory)


• Are highly responsive and reliable


• Are comfortable with ambiguity and fast\-changing priorities


• Can make decisions independently without needing detailed instructions


• Communicate clearly and concisely


• Are highly organised and detail\-oriented


• Are proactive, resourceful, and naturally “figure things out”


• Are comfortable working async and occasionally across unusual hours/time zones

A big plus:

• Experience supporting founders, executives, creators, or startup teams


• Familiarity with AI tools and productivity software


• Experience working remotely in fast\-moving online environments

Why White Circle
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• Paid time off in line with your local regulations, no matter where you work from


• Work from Paris (hybrid) \+ relocation package


• Best medical insurance in France


• All the hardware, tools, and services you need


• Covered subscriptions for AI agents


• Team off\-sites twice a year: we’ve recently been to the Alps and to Saint\-Tropez

How we hire
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• Intro call with HR (25 min)


• Take\-home test task


• Final call with CEO (45 min)

Please submit your application in English \- it’s our company language so you’ll be speaking lots of it if you join

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