Executive Assistant to the CEO (m/w/d)

About Us

Latzer Associates Group is an international executive search and leadership advisory boutique headquartered in Munich. We partner with leading global companies to identify and appoint senior executives \- and advise them on leadership, organizational, and market strategy. Our clients span key industries including Automotive, Mobility, Industrial, Defence, Renewable Energies, and IT.

The Role

As Executive Assistant to the CEO, you work directly with our founder, Frank Latzer, and act as his trusted right hand in day\-to\-day operations. You keep the CEO’s office running smoothly \- from calendar and travel management to confidential correspondence, financial administration, and cross\-border coordination with clients and partners.

Key Responsibilities CEO \& Office Support

· Provide professional administrative and organizational support to the CEO

· Coordinate calendars, appointments, meetings, and internal/external communication

· Ensure smooth day\-to\-day office operations with reliability and discretion

International Coordination

· Organize international meetings, business trips, travel schedules, and related documentation

· Communicate confidently with clients, candidates, partners, and internal stakeholders in German and English

· Welcome and host international visitors, clients, and business partners

Documents, Presentations \& Reports

· Prepare, edit, and format presentations, confidential reports, correspondence, and meeting materials

· Support the creation of monthly reports, analyses, and internal documentation

· Contribute to international strategy papers and management\-level project documents

· Support consultants in preparing client pitches and proposals

Finance \& Accounting Administration

· Prepare bookkeeping documentation for the external tax advisor

· Manage travel expense reports and credit card statements

· Track and coordinate incoming and outgoing invoices

· Support general HR administration tasks and coordinate with the external payroll provider

· Assist with onboarding logistics and maintain personnel\-related documentation

Internal Collaboration

· Work closely with consultants, researchers, and the wider Munich team

· Foster a structured, service\-oriented working environment across the team

· Support process improvements and professional standards in daily operations

Office Management

· Manage office supplies, service contracts, and vendor relationships (e.g. IT, cleaning, building management)

· Oversee the organization of the Munich office space, including meeting rooms, equipment, and common areas

· Coordinate office\-related projects such as equipment upgrades, workspace improvements, and relocations

· Serve as the main point of contact for facility\-related matters and external service providers

Your Profile

· Completed commercial apprenticeship, university degree, or a comparable qualification

· 5\+ years of experience as an executive assistant, in office management, or a comparable role \- ideally in an executive search or management consulting environment

· Excellent German and English skills, spoken and written \- used daily in client\-facing and internal communication

· Strong organizational skills, a structured working style, and the ability to prioritize effectively

· Discretion, reliability, and professionalism when handling confidential information

· Experience with preparatory bookkeeping, travel expenses, and invoice processing

· Confident use of MS Office, especially Outlook, Word, Excel, PowerPoint, and Teams

· Proactive, personable, and communicative \- with a strong sense of ownership and team spirit

What We Offer

· A central role working directly with the CEO on international executive search mandates

· A collegial working culture built on respect, trust, and open communication

· An international team in a modern Munich office \- Schwabing Nord

· Varied responsibilities with insight into leadership consulting, executive search, and international markets

· Modern IT setup (Microsoft 365, Teams) and structured, efficient processes

· Real development opportunities as the firm grows internationally \- your role grows with it

· 70% subsidy on the Deutschland\-Ticket (monthly public transport pass)

· 1 day of home office per week

· Complimentary snacks, tea, coffee, beverages, and fresh fruit

Application

We look forward to receiving your application, including your CV, salary expectations, and earliest starting date. Your contact person for this position is Riccardo Galasso.

Please send your application to: rg@latzerassociatesgroup.com

Gehalt: 54\.000,00€ \- 65\.000,00€ pro Jahr

Leistungen:

• Firmenhandy


• Homeoffice\-Möglichkeit


• Kostenbeteiligung am Arbeitsweg


• Kostenlose Getränke

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