Executive Assistant to the CEO
<div class="content-intro"><p>C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: <strong><a href="https://c3.ai/" target="_blank"><span style="text-decoration: underline;">C3 AI</span></a></strong></p></div><p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">C3 AI is seeking an <strong>Executive Assistant</strong> to join the Office of the CEO as part of a broader team supporting the Chief Executive Officer. This role is focused on supporting the CEO’s written communications and day-to-day workflow — reading, triaging, and drafting on the CEO’s behalf across email, memos, and other correspondence, and ensuring follow-through on the CEO’s commitments. The Executive Assistant will operate as a trusted extension of the CEO’s voice, exercising sharp judgment on tone, priority, and execution. The role requires availability during early morning and late evening hours to align with the CEO’s working rhythm. The role is located onsite at our Redwood City, CA; New York, NY; or Tysons, VA office.</span></p>
<h2><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Responsibilities:</strong></span></h2>
<ul>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Inbound Triage: </strong>Monitor inbound communications to the CEO across email and other channels throughout the day. Read, categorize, and prioritize messages from executives, Board members, customers, investors, partners, and employees. Surface what requires the CEO’s direct attention and route the rest to the appropriate owner.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Drafting and Correspondence: </strong>Draft replies, follow-ups, memos, and outbound communications on the CEO’s behalf in the CEO’s voice. Ensure messages are crisp, accurate, and appropriately toned for the audience — from a one-line acknowledgment to a multi-paragraph executive response.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Follow-Through: </strong>Track commitments made by the CEO, ensure responses and next steps are completed within expected timelines, and close loops on outstanding items. Maintain a clear view of what is open, pending, and resolved.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Coordination with the CEO Office: </strong>Partner closely with the broader CEO Office team to ensure communications-driven actions are reflected across calendar, meetings, and other executive workflows.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Information Routing: </strong>Capture context from communications and pass it cleanly to the right internal owner — executive team, legal, finance, communications, or others — so the CEO’s priorities drive action without bottlenecks.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Confidentiality: </strong>Handle highly sensitive business, strategic, and executive information with absolute discretion at all times.</span></li>
</ul>
<h2><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Qualifications:</strong></span></h2>
<ul>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">7+ years of experience in an Executive Assistant, communications, or chief-of-staff-adjacent role supporting a C-suite executive.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Bachelor’s degree required.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Exceptional written communication; demonstrated ability to write quickly, clearly, and in another person’s voice across formal and informal registers.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Outstanding judgment on tone, priority, and audience; able to distinguish what merits the CEO’s direct response from what should be redirected or declined.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Meticulous attention to detail and follow-through; nothing slips, nothing is forgotten.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Availability during early morning and late evening hours to align with the CEO’s working rhythm, including responsiveness across global time zones.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">High EQ and professional poise; comfortable corresponding on the CEO’s behalf with Board members, public-company executives, investors, and customers.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Fluent with Microsoft 365 and modern AI tools used to accelerate drafting and triage; hands-on experience with Claude strongly preferred.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Absolute discretion and integrity in handling confidential information.</span></li>
</ul>
<h2><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Preferred Qualifications:</strong></span></h2>
<ul>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Prior experience drafting correspondence on behalf of a CEO at a public company or late-stage technology company.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Background in communications, executive support, journalism, or a writing-intensive professional discipline.</span></li>
<li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Experience operating as part of a CEO Office or executive staff team.</span></li>
</ul>
<p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong><u>Candidates must be authorized to work in the United States without the need for current or future company sponsorship</u>.</strong></span></p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>C3 AI provides excellent benefits, a competitive compensation package and generous equity plan. </p></div><div class="title">California Base Pay Range</div><div class="pay-range"><span>$150,000</span><span class="divider">—</span><span>$250,000 USD</span></div></div><div class="pay-input"><div class="description"><p>C3 AI provides excellent benefits, a competitive compensation package and generous equity plan. </p></div><div class="title">New York Base Pay Range</div><div class="pay-range"><span>$150,000</span><span class="divider">—</span><span>$250,000 USD</span></div></div><div class="pay-input"><div class="description"><p>C3 AI provides excellent benefits, a competitive compensation package and generous equity plan. </p></div><div class="title">Virginia Base Pay Range</div><div class="pay-range"><span>$150,000</span><span class="divider">—</span><span>$250,000 USD</span></div></div></div><div class="content-conclusion"><p>C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status. </p></div>
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