Executive Assistant

Company description:

SGB

Job description:

Role: Executive Assistant

Location: Milton Keynes

Duration: 12 Month FTC

Working Hours: Monday to Friday (9am – 5pm)

Salary: From £45,000 plus an excellent benefits package

• Hybrid working


• Eligibility to annual bonus scheme


• 25 days annual leave plus bank holidays


• Competitive pension


• 4x basic salary life assurance

A great opportunity for an organised Executive Assistant to provide high-level organisational, administrative, and strategic support to the Scania Financial Leadership team.

In this role you will act as a central coordination point for Scania Finance, managing key activities, communications, and priorities, as well as sensitive and confidential information. You will enjoy supporting cross-functional interactions, maintaining a structured, efficient working environment and ultimately ensuring a smooth operation.

A pro-active approach with integrity in all you do are both essential.

In this role you will:

• Coordinate all key meetings for the Managing Director, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow-up across the Commercial office.


• Assist in the creating of agendas for relevant meetings.


• Be the liaison between the Managing Director and the Leadership team members.


• Identify and share best practices, as well as following up on decided actions.


• Coordinate and attend meetings and where necessary, minute and share action points.


• Proactively manage the Managing Directors calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward-planning.


• Oversee all travel arrangements, itineraries, and logistics.


• Prepare documents for signature, circulating meeting packs and materials as required.


• Oversee and manage the Managing Directors inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow-up on actions, deadlines and key communications.


• Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.


• Build strong working relationships across Traton Group, Scania Financial Services, Scania GB and other Group functions to support collaboration, information exchange and timely decision-making.


• Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values


• Prepare briefing papers and material to support strategic meetings and initiatives

About you:

• Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.


• Excellent communicator – both verbally and in writing, pro-actively communicating with internal and external stakeholders.


• Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.


• Manage expectations – pro-actively manage the expectations of those around you, gatekeeping your line managers diary and time.


• Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.

Closing date: 04.06.26

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