Executive Assistant

Reed Business Support are thrilled to be supporting a globally recognised organisation based in Cardiff in their search for an experienced Executive Assistant to provide high-level executive and operational support.

You will act as a trusted partner, you will manage a busy schedule, coordinate communications, and ensure the smooth running of day-to-day executive activities. This role requires excellent organisation, discretion, and the ability to work effectively with stakeholders at all levels

What you'll be doing:

• Act as the first point of contact for internal and external stakeholders.


• Manage complex diary scheduling, appointments, deadlines, and correspondence.


• Coordinate national and international travel arrangements.


• Organise meetings, prepare agendas and supporting documentation, and take minutes where required.


• Process expenses and maintain accurate records.


• Draft, edit, and distribute professional communications and reports.


• Maintain confidential files and documentation.


• Support the flow of information across senior leadership teams.


• Coordinate small events and leadership meetings.


• Follow up on actions arising from meetings and ensure timely completion

• Previous experience as an Executive Assistant or in a senior administrative support role.


• Experience supporting senior executives or leadership teams.


• Strong organisational and time-management skills with exceptional attention to detail.


• Excellent written and verbal communication skills.


• Confident using Microsoft Office 365, including PowerPoint and Outlook.


• Able to handle confidential information with the utmost discretion.


• Proactive, adaptable, and capable of managing multiple priorities.


• Experience within a large, international, or complex organisation would be advantageous.

• 10% employer pension contribution from your first day of employment


• 25 days annual leave + Bank Holidays


• Enhanced family-friendly benefits


• Cashback opportunities from a wide range of retailers


• Employee discounts on a range of products and services, including days out and gym memberships


• 10 days Work From Anywhere leave per calendar year + plus many many more!

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