Executive Assistant

Personal Assistant

• Salary - £19.04 per hour


• Location: Cambridge/hybrid


• Job Type: Full-time - 37 hours


• Temporary: October - December (3 - Months)

REED Business Support are representing our client who are looking for a Personal Assistant, where you will be part of a community that celebrates individuality and collaboration. This role offers the opportunity to provide high-quality, confidential administrative support, ensuring the efficient operation of the office and supporting the Director of Marketing, Communications & Recruitment.

Day-to-day of the role:

• Provide efficient and effective administrative support to ensure the smooth running of the office/department.


• Manage the diary to optimise the effective use of time, planning and convening meetings, arranging hospitality, and using digital calendar systems.


• Offer proactive, confidential administrative support to the line manager, handling sensitive digital documents securely.


• Service meetings across campuses by preparing agendas, supporting papers, and minutes, and coordinating logistics.


• Demonstrate excellent written and verbal communication skills, producing clear, professional outputs.


• Respond promptly to communications, exercising sound judgement in assessing sensitivity and urgency.


• Manage an email prioritisation and information retrieval system, maintaining organised digital and physical filing systems.


• Produce accurate correspondence, reports, and documents using digital workflow processes and AI-assisted tools.


• Record staff annual leave and sickness accurately using HR systems, ensuring GDPR compliance.


• Arrange travel and accommodation using online booking platforms to deliver cost-effective arrangements.


• Provide support and cover for the management team during absences, adapting to different teams and systems.


• Process expenses and credit card transactions using digital expense management systems.

Required Skills & Qualifications:

• Proven experience in an administrative or personal assistant role.


• Strong organisational and planning skills.


• Excellent communication and interpersonal abilities.


• Proficiency in using digital tools and software for office management.


• Ability to handle confidential information with discretion.


• Knowledge of GDPR and compliance requirements.


• Willingness to learn and adopt new technologies and systems as required.

Benefits:

• Competitive salary and benefits package.


• Opportunities for professional development and training.


• Inclusive and supportive work environment.


• Participation in university-wide initiatives and events.

To apply for this Personal Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

This listing is from Reed. View original listing ↗