Executive Assistant

Job Title: Executive Assistant

Location: Brighton, East Sussex (Office-based / Hybrid options available)
Salary: Competitive (dependent on experience)
Reporting to: Senior Leadership Team / Managing Director

Role Overview

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. Based in Brighton, this role is critical in ensuring the smooth day-to-day running of executive operations, enabling leaders to focus on strategic priorities.

The ideal candidate will be confident managing multiple priorities, handling confidential information with discretion, and acting as a key point of contact both internally and externally.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior executives, including diary and inbox management


• Coordinate and schedule meetings, ensuring efficient time management


• Prepare agendas, presentations, reports, and briefing documents


• Take accurate minutes and track action points

Communication & Stakeholder Management

• Act as a primary point of contact between executives and internal/external stakeholders


• Screen and prioritise incoming communications (email, calls, correspondence)


• Build and maintain strong relationships across the business and with clients/partners

Organisation & Coordination

• Arrange travel, accommodation, and itineraries (domestic and international where required)


• Manage logistics for meetings, events, and conferences


• Assist with project coordination and follow-up on key initiatives

Confidentiality & Discretion

• Handle sensitive and confidential information with professionalism


• Support HR or leadership tasks where confidentiality is essential

Operational Support

• Support with office processes and administrative systems


• Maintain filing systems, documents, and records


• Identify and implement improvements to administrative processes

Skills & Experience

Essential

• Proven experience as an Executive Assistant or in a similar senior administrative role


• Exceptional organisational and time management skills


• Strong written and verbal communication abilities


• High level of discretion and professionalism


• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)


• Ability to multitask and prioritise effectively in a fast-paced environment

Desirable

• Experience supporting multiple executives or leadership teams


• Familiarity with project management tools or CRM systems


• Experience working within [insert sector – e.g., recruitment, finance, tech]

Personal Attributes

• Proactive and solutions-focused mindset


• Strong attention to detail


• Flexible and adaptable approach


• Professional and confident communicator


• Positive, team-oriented attitude

What We Offer

• Competitive salary and benefits package


• Hybrid working options (if applicable)


• Opportunities for professional development


• A supportive and collaborative working environment in Brighton

How to Apply

Please submit your CV and a brief cover letter outlining your suitability for the role.

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