Executive Assistant / Personal Assistant, City of London, £50,000 - £60,000 DOE + Bonus
Working Pattern: Hybrid – 3 days in the office following probation
A highly successful and growing professional services firm is seeking an experienced Executive Assistant / Personal Assistant to provide comprehensive support to the CEO and wider Executive Team.
This is an exciting opportunity for a proactive, highly organised, and commercially aware EA/PA who thrives in a fast-paced environment and enjoys being at the heart of a dynamic business.
The Role
You will play a pivotal role in supporting senior leadership, coordinating key business activities, and ensuring the smooth day-to-day running of executive operations.
Executive & Leadership Support
- Proactively manage the CEO's diary, ensuring effective prioritisation and scheduling.
- Provide diary management and administrative support to the wider Executive Team.
- Coordinate Board, Executive, governance and project meetings, including agenda preparation and logistics.
- Take accurate minutes and track actions arising from key meetings.
- Prepare and distribute meeting packs, presentations and supporting documentation.
- Organise and facilitate weekly project and leadership calls.
- Manage company-wide travel and accommodation arrangements.
- Coordinate meeting room bookings, catering and hospitality requirements across multiple office locations.
- Liaise with investors, external partners, suppliers and service providers.
- Build and maintain strong relationships with third-party vendors to support business operations.
- Coordinate onboarding activities for new employees, including equipment, office setup and induction schedules.
- Manage employee offboarding processes and asset returns.
- Oversee the smooth operation of multiple office locations.
- Maintain records relating to office compliance, health and safety, leases and facilities.
- Manage post, courier services and office administration functions.
- Coordinate company-wide update meetings and presentations.
- Manage internal communications on behalf of senior leadership.
- Support employee engagement initiatives and recognition programmes.
- Assist with marketing and business development activities.
- Provide ad hoc administrative support as required.
You will be an experienced Executive Assistant or Personal Assistant with a track record of supporting senior executives in a professional environment.
Key Requirements
- Minimum 3 years' experience in a PA or EA position.
- Exceptional organisational and diary management skills.
- Outstanding attention to detail.
- Strong communication and stakeholder management abilities.
- Highly professional with excellent discretion and confidentiality.
- Proactive, solutions-focused and able to anticipate business needs.
- Strong Microsoft Office skills and confidence using business systems and virtual meeting platforms.
- Experience coordinating projects, meetings and executive-level activities.
- Positive, adaptable and committed to building a long-term career within a growing organisation.
- Competitive salary of £50,000 – £60,000 depending on experience.
- Discretionary annual bonus
- Employer pension contribution
- Life assurance cover of 4x salary.
- 25 days annual leave plus bank holidays.
- Additional office closure between Christmas and New Year (not deducted from annual leave allowance).
- Participation in employee incentive arrangements.
- Hybrid working following probation.
- Opportunity to join a successful, ambitious and growing business with genuine long-term career prospects.
This listing is from reed. View original listing ↗