Executive Assistant

Executive Assistant

Location: Belfast

Contract: 6 months initially, covering maternity leave, with a strong possibility of extension

Hours: 9am – 5pm

Day Rate: £175–£185 per day, inclusive of holiday pay

We are currently looking for an experienced Executive Assistant to support two senior individuals within a busy Back/Middle Office team.

This is a fast-paced role within a growing organisation, so we are looking for someone who is organised, proactive and comfortable dealing with senior stakeholders.

Key Responsibilities • Manage diaries and arrange meetings for two senior individuals.

• Organise travel and other day-to-day arrangements.


• Arrange wider team meetings, including preparing agendas and taking minutes.


• Manage a number of tasks and projects at the same time, making sure deadlines are met.


• Organise team events, town halls, leadership meetings and senior visits.


• Arrange venues, transport and other event requirements.


• Work closely with other EAs across different locations.


• Help with general office management as the team continues to grow.


• Support projects by tracking actions, gathering information and preparing reports.


• Prepare presentations, communications and briefing documents for senior management.


• Deal with confidential information appropriately and with discretion.

Experience Required • Previous experience as an Executive Assistant, Senior Administrator or similar.

• Experience supporting senior-level individuals in a busy environment.


• Strong diary management experience.


• Good organisational skills and the ability to manage competing priorities.


• Proactive and able to work independently.


• Good communication and relationship-building skills.


• Comfortable working under pressure and adapting to changing priorities.


• Good attention to detail.


• Confident using Microsoft 365, particularly Outlook, Teams, SharePoint and PowerPoint.


• Able to deal with confidential information professionally.

Desirable • Experience working in financial services or a similar corporate environment.

• Experience with systems such as Concur, Workday, Ariba or eRequest.


• Experience organising both virtual and face-to-face events.


• Experience supporting senior leadership meetings and executive visits.


• Good PowerPoint and presentation skills.


• Someone who can pick up new systems and processes quickly.

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