Executive Assistant/PA to Managing Director

A successful property development business is looking to appoint a highly capable Executive Assistant to support its Managing Director

This role needs someone sharp, organised, discreet and confident. Someone who can keep pace with a busy senior leader, manage priorities before they become problems, and bring proper structure to a demanding working day

The right person will have excellent judgement, strong communication skills and the confidence to deal with senior people in a calm, professional and effective way

The role
You'll work closely with the Managing Director, providing high-level executive support across diary management, inbox management, meetings, communication, priorities, follow-up actions and day-to-day coordination

You will be trusted with confidential information and expected to deal professionally with internal colleagues, consultants, agents, solicitors, investors, landowners, contractors, tenants, suppliers and other external contacts

The role will also include a degree of trusted personal administration and practical coordination linked to the Managing Director’s wider business and personal commitments. This may include diary-linked personal matters, family coordination, tenant-related communication, bookings, payments and other administrative support

This role will suit someone who enjoys being close to the decision-making centre of a business. You will need to be comfortable with pace, change, competing priorities and senior people who are short on time

Key responsibilities
You will:

• Manage the Managing Director’s diary, appointments, calls and meetings


• Manage the Managing Director’s email inbox, including flagging priorities and drafting responses where appropriate


• Coordinate internal and external meetings, including agendas, papers and follow-up actions.


• Attend some meetings where required, taking notes or action points


• Act as a trusted point of contact for colleagues, advisers, consultants and external stakeholders.


• Liaise professionally with commercial and residential tenants where required


• Interface appropriately with wider family members in relation to diary, appointments, bookings and practical arrangements


• Handle confidential correspondence and sensitive business, personal and financial information.


• Track priorities, deadlines and actions across multiple workstreams


• Prepare documents, notes, emails, meeting summaries and reports where required


• Support bookings, appointments, hotels, holidays and other practical arrangements where required


• Assist with basic accounts and payment administration, including invoices, expenses, supplier queries, personal payments, payment records and routine payment coordination


• Support routine payment reminders, including tax-related payments, under the direction of the Managing Director, finance support or external accountant


• Help maintain order, momentum and communication around the Managing Director


• Spot issues early and help prevent avoidable problems

The person
We are looking for someone with real EA, PA, Private PA or senior administrative support experience, ideally gained in property, construction, housebuilding, professional services, investment, development, legal, finance or another demanding commercial environment

Property experience is beneficial

You should be:

• Highly organised and naturally proactive


• Discreet, loyal and professionally mature


• Confident dealing with senior people


• Calm when priorities change


• Comfortable supporting a busy and demanding senior leader


• Able to handle business and personal administration with good judgement


• Numerate and comfortable with basic payment and accounts administration


• Able to judge what matters and what can wait


• Clear in communication, both written and verbal


• Detail-focused without becoming slow or overcomplicated


• Commercially aware and interested in the business around you


• Reliable, switched-on and emotionally intelligent


• Practical, proactive and willing to take ownership

Experience required
You are likely to have experience as one of the following:

• Executive Assistant


• Personal Assistant


• Senior PA


• Private PA


• Office Manager/EA


• Business Support Manager


• Founder’s Assistant


• Assistant to Managing Director, CEO or Board Director

Experience supporting an owner, founder, MD or entrepreneurial senior leader would be particularly useful

Experience with property, tenants, basic accounts administration, invoices, expenses, supplier records, payments or trusted personal administration would also be helpful

Location
This is a full-time, office-based role, Monday to Friday, 8:30am to 5:30pm

Candidates should ideally live within 30 to 40 minutes of Edgbaston. Suitable locations may include Birmingham, Solihull, Harborne, Moseley, Kings Heath, Sutton Coldfield, Halesowen, Bromsgrove, Redditch, Walsall, Wolverhampton, Lichfield, Tamworth & surrounding areas

Why this role?
This is a proper Executive Assistant role with influence, trust and visibility

For the right person, it's an opportunity to support the Managing Director of a successful property development business and become a key part of how the company operates day to day

This isn't role for someone who wants to sit on the edge of the business. It's for someone who wants to be useful, involved and relied upon

How to apply
Please send your CV with a short note explaining why this role is of interest

Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.

This listing is from reed. View original listing ↗