Executive Assistant & Operations Coordinator
Maastricht, The Netherlands
Full\-time \| On\-site
Company: Yma Vastgoed
Salary: €3\.200 gross per month
We are looking for a highly organized, proactive, and dependable Executive Assistant and Operations Coordinator to work directly alongside a founder and business executive within a fast\-moving professional environment connected to real estate, hospitality, and international business activities.
This is a high\-trust position for someone who naturally brings structure, ownership, and operational clarity into dynamic environments. The role combines executive support, operational coordination, communication management, and day\-to\-day organizational oversight across multiple ongoing activities and projects.
We are looking for someone extremely skilled, who is calm under pressure, detail\-oriented, and capable of independently keeping priorities, communication, and operations aligned in an environment where professionalism, speed, and follow\-through matter.
Responsibilities
- Managing calendars, meetings, scheduling, reminders, and executive priorities
- Managing inboxes, communication flow, follow\-ups, and administrative organization
- Supporting day\-to\-day operational coordination for the founder and executive environment
- Coordinating logistics, travel arrangements, reservations, appointments, and planning
- Helping maintain operational structure and communication across ongoing business activities
- Following up on tasks, deadlines, stakeholders, suppliers, and ongoing priorities
- Supporting office coordination and helping maintain an organized and professional work environment
- Handling confidential information and sensitive communication with professionalism and discretion
- Acting as a reliable operational support figure in a fast\-paced and evolving environment
- Helping maintain clarity, organization, and continuity across multiple moving areas of the business
Requirements
- Excellent organizational and multitasking skills (with proved work examples)
- Strong communication and interpersonal abilities
- High level of reliability, professionalism, and discretion
- Ability to work independently and proactively without constant supervision
- Strong sense of ownership and operational responsibility
- Calm, structured, and solution\-oriented under pressure
- Comfortable working closely with leadership in a high\-responsibility environment
- Strong attention to detail and follow\-through
- Ability to manage shifting priorities while maintaining structure and clarity
- Previous experience in executive assistance, operations, office management, hospitality, real estate, private office, or similar high\-responsibility environments is strongly preferred
- Experience supporting executives, founders, leadership teams, or complex operations is considered a major advantage
- Strong professional presence and operational maturity are highly valued
- Fluent English is required
- Dutch is a strong plus
Who Thrives In This Role
- Someone who naturally notices what needs attention before being asked
- Someone who enjoys creating order, structure, and clarity in busy environments
- Someone who communicates professionally and confidently with different personalities and stakeholders
- Someone who takes pride in reliability, organization, and operational excellence
- Someone comfortable supporting leadership closely and handling responsibility with maturity and discretion
- Someone who enjoys high\-level coordination work and can operate with professionalism in a demanding environment
What We Offer
- A long\-term position within a professional and international environment
- Direct collaboration with leadership and involvement in ongoing business operations
- A high\-trust role with real ownership and responsibility
- A stable, fast\-moving, and professional work environment
- Long\-term growth opportunities within a broader business ecosystem
- Competitive compensation and close collaboration with leadership
To Apply
- A long\-term position within a professional and international environment
- Direct collaboration with leadership and involvement in ongoing business operations
- A high\-trust role with real ownership and responsibility
- A stable, fast\-moving, and professional work environment
- Long\-term growth opportunities within a broader business ecosystem
- Competitive compensation and close collaboration with leadership
Please send your CV together with a short introduction explaining your background, relevant experience, and why this position interests you.
Job Type: Full\-time
Work Location: In person
Salaris: €3\.200,00 per maand
Werklocatie: Fysiek
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