Executive Assistant & Office Manager

<div class="content-intro"><p>Bioptimus is building the first universal AI foundation model for biology to fuel breakthrough discoveries and accelerate innovation in biomedicine. With more than $75M in funding, Bioptimus is a fast-growing start-up headquartered in Paris, incorporated in October 2023. Backed by leading international venture capitalists, our world-class team of scientists and engineers is redefining the frontiers of AI and life sciences. </p></div><p data-path-to-node="1"><strong data-path-to-node="1" data-index-in-node="0">Location:</strong> Paris / On-site (3-4 days per week)</p>
<p data-path-to-node="2"><em data-path-to-node="2" data-index-in-node="0">(This is a highly employee-facing, leadership-adjacent role that requires a strong physical presence in the office.)</em></p>
<h2 data-path-to-node="3"><strong data-path-to-node="3" data-index-in-node="0">About the role</strong></h2>
<p data-path-to-node="4">We are looking for an ambitious, high-agency Administrative Business Partner to act as an operational engine for leadership and workplace experience. This is a high-leverage role for someone early-to-mid career who combines tech fluency, a bias for action, and zero ego. You will keep projects moving, anticipate bottlenecks, and execute with urgency.</p>
<p data-path-to-node="5">This role spans:</p>
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<p data-path-to-node="6,0,0">Executive calendar, priority, and travel coordination</p>
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<p data-path-to-node="6,1,0">Hands-on project execution and cross-functional follow-through</p>
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<p data-path-to-node="6,2,0">Internal offsites, company rituals, and culture logistics</p>
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<p data-path-to-node="6,3,0">Onboarding and workplace experience enablement</p>
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<p data-path-to-node="7">You will report directly to the COO while working closely with executive leadership and team leads across the company.</p>
<h2 data-path-to-node="8"><strong data-path-to-node="8" data-index-in-node="0">What you’ll be doing</strong></h2>
<p data-path-to-node="9"><strong data-path-to-node="9" data-index-in-node="0">1) Executive &amp; Priority Execution</strong></p>
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<p data-path-to-node="10,0,0">Manage complex calendars, meeting coordination, and time optimization for executive leadership (COO/CEO) in a fast-changing environment.</p>
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<p data-path-to-node="10,2,0">Serve as a responsive gatekeeper and triage incoming requests so leadership can stay focused on core strategic priorities.</p>
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<p data-path-to-node="11"><strong data-path-to-node="11" data-index-in-node="0">2) Events, Rituals &amp; Culture Logistics</strong></p>
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<p data-path-to-node="12,0,0">Organize company offsites, team gatherings, and board meeting logistics from concept through on-site execution.</p>
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<p data-path-to-node="12,2,0">Coordinate company merchandise, welcome gifts, and culture-building initiatives.</p>
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<p data-path-to-node="13"><strong data-path-to-node="13" data-index-in-node="0">3) Admin Project Management &amp; Follow-through</strong></p>
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<p data-path-to-node="14,0,0">Take ownership of admin workstreams across HR, legal, and ops, driving tasks to completion without letting details slip.</p>
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<p data-path-to-node="14,1,0">Maintain central tracking systems, docs, and workflows in Notion to keep cross-functional initiatives on schedule.</p>
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<p data-path-to-node="14,2,0">Help roll out and manage internal tools, permissions, and basic IT/ops processes.</p>
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<p data-path-to-node="15"><strong data-path-to-node="15" data-index-in-node="0">4) Workplace Experience &amp; Onboarding</strong></p>
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<p data-path-to-node="16,0,0">Lead onboarding logistics (equipment rollout, desk setup, Day-1 schedules) to give new hires a world-class welcome.</p>
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<p data-path-to-node="16,1,0">Keep the physical office running at peak velocity, managing day-to-day office needs, access control, and supply logistics.</p>
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<p data-path-to-node="16,2,0">Be the energetic, high-touch point of contact for daily team needs.</p>
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<h2 data-path-to-node="17"><strong data-path-to-node="17" data-index-in-node="0">What you’ll bring</strong></h2>
<p data-path-to-node="18"><strong data-path-to-node="18" data-index-in-node="0">Core traits</strong></p>
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<p data-path-to-node="19,0,0"><strong data-path-to-node="19,0,0" data-index-in-node="0">High Agency &amp; Bias for Action:</strong> You don't wait for permission; you see a gap, take ownership, and resolve it.</p>
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<p data-path-to-node="19,1,0"><strong data-path-to-node="19,1,0" data-index-in-node="0">Relentless Follow-Through:</strong> Meticulously organized, detail-oriented, and uncomfortable leaving loose ends.</p>
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<p data-path-to-node="19,2,0"><strong data-path-to-node="19,2,0" data-index-in-node="0">Low Ego &amp; High Energy:</strong> Willing to dive into any task, big or small, to keep the company moving fast.</p>
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<p data-path-to-node="19,3,0"><strong data-path-to-node="19,3,0" data-index-in-node="0">Discretion:</strong> Sound judgment when handling sensitive executive and company information.</p>
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<p data-path-to-node="19,4,0"><strong data-path-to-node="19,4,0" data-index-in-node="0">Adaptability:</strong> Thrives under ambiguity, pressure, and rapidly shifting priorities.</p>
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<p data-path-to-node="20"><strong data-path-to-node="20" data-index-in-node="0">Skills &amp; experience</strong></p>
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<p data-path-to-node="21,0,0">2–4 years of experience in executive support, startup operations, office management, or high-growth tech environments (ideal for an ambitious early-to-mid career professional).</p>
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<p data-path-to-node="21,1,0">Proven tech fluency: comfortable navigating Slack, Google Workspace, Notion, and modern AI/productivity tools.</p>
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<p data-path-to-node="21,1,0">Generative AI Literacy: genuine curiosity and proficiency with AI productivity tools (e.g., ChatGPT, Claude, Notion AI) to automate scheduling, workflows, and communication.</p>
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<p data-path-to-node="21,2,0">Native/fluent in French and professional fluency in English (written and verbal).</p>
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<h2 data-path-to-node="22"><strong data-path-to-node="22" data-index-in-node="0">The Candidate Journey</strong></h2>
<p data-path-to-node="23">To be considered, <strong>please submit your CV in English</strong>. We believe in a transparent and collaborative interview process. Here is what you can expect after submitting your application:</p>
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<p data-path-to-node="24,0,0">Application screening</p>
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<p data-path-to-node="24,1,0">Internal Recruiter Review (30 minutes)</p>
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<p data-path-to-node="24,2,0">Hiring Manager Interview (30 minutes)</p>
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<p data-path-to-node="24,3,0">Live Case Study (1 hour)</p>
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<p data-path-to-node="24,4,0">In-person office meeting</p>
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<p data-path-to-node="24,5,0">Offer</p>
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<h2 data-path-to-node="25"><strong data-path-to-node="25" data-index-in-node="0">Why this is a unique opportunity</strong></h2>
<p data-path-to-node="26">You will provide crucial operational leverage to the team building frontier AI, putting you at the front lines of technology while shaping our workplace culture and daily execution.</p><div class="content-conclusion"><p>We believe that the unique contributions of all Bioptimists create our success. To ensure that our culture continues to incorporate everyone’s perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, or disability status. Decisions related to hiring are made fairly, and we provide equal employment opportunities to all qualified candidates. We take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.</p></div>

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