Executive Assistant

Core purpose

Provide high\-level administrative and organisational support to the Subsea Services Director as the primary focus and priority of the role, ensuring the effective management of schedules, communications, meetings, travel arrangements, confidential business matters, and timely follow\-up on agreed actions and deadlines. Provide secondary support to the Commercial Director and Finance Director as required, including coordination of follow\-up actions arising from the Divisional Management Team.

Key responsibilities and accountabilities

Administrative support including:

• Manage complex diaries, appointments and meeting schedules for senior executives.


• Prepare agendas, presentations, reports, minutes and correspondence.


• Coordinate domestic and international travel, accommodation and logistics.


• Act as a key point of contact for internal and external stakeholders.


• Organise leadership meetings, board meetings and company events.


• Maintain confidential records and information with discretion.


• Maintain strict confidentiality and exercise discretion when handling sensitive commercial, employee, financial and commercial information, ensuring it is shared only with authorised individuals and in line with company policies.


• Support preparation of reports, budgets and business documentation.


• Track agreed actions and deadlines, providing timely follow\-up with action owners while ensuring accountability remains with the designated owners.


• Coordinate Sustainability and KPI reporting on a temporary transitional basis until responsibility for these activities is transferred to the appropriate owner.


• Drive continuous improvement of administrative processes and systems.

To have an understanding of the areas of OEG QHSE Management Systems and Aims and Objectives relevant to the role.

Comply with the requirements of OEG Policies and the responsibilities within the wider QHSE Management Systems.

Promoting:

• A proactive health and safety culture focussed on the prevention of work\-related injury or ill health and continual improvement in our processes and performance.


• Environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.


• A quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

• Previous experience as an Executive Assistant, Personal Assistant or similar role.


• Knowledge of office administration, diary management, meeting coordination and travel booking processes.


• Excellent organisational and time management skills.


• Strong written and verbal communication skills.


• Strong proficiency in Microsoft Office skills (Outlook, Word, Excel, PowerPoint and Teams).


• Ability to handle sensitive information with complete confidentiality.


• Experience supporting senior management or executive teams.


• Familiarity with working in an international or matrix organisation is desirable.

• MBO\+ / HBO level, preferably in Business Administration, Office Management, Secretarial Support or a related discipline or equivalent practical experience.


• Proficient user of Microsoft Office 365, including Outlook, Word, Excel, PowerPoint and Teams.


• Excellent command of Dutch and English, both written and spoken.

Pay: €3\.256,00 \- €5\.010,00 per month

Expected hours: No less than 32\.0 per week

Work Location: Hybrid remote in 1786 Den Helder

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