Executive Assistant

Job Overview:

The Executive Assistant has developed breadth and/or depth of skills in a range of Administration processes, procedures, and systems, and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

Key Tasks and Responsibilities:

• Coordinate and attend meetings; record, compile, transcribe, and distribute minutes of meetings


• Compile data and prepare papers for consideration and presentation by executives, management, committees, and other employees as required


• Coordinate and direct office services, such as records preparation, and personnel


• Develop and interpret administrative and operating policies and procedures for employees


• Greet visitors and determine whether they should be given access to specific individuals


• Prepare a response to correspondence containing routine inquiries


• Perform general office duties such as ordering supplies, maintaining records management systems, and performing high\-level bookkeeping work


• Prepare agendas and make arrangements for meetings, events, and other office activities


• Make travel arrangements for managers and prepares travel expenses

• High School Diploma


• Bachelor’s degree in a related discipline preferred


• Minimum of 3 years of relevant experience


• Experience working in an office environment with strict schedules, handling a variety of tasks, and being able to lend a hand to support various tasks desirable


• Maturity, engagement, and organizational ability


• Competence in general IT, Microsoft Office (Excel, PowerPoint, Word)


• Flexibility in attitude essential


• Excellent written and verbal communication skills


• Excellent interpersonal and organizational skills


• Strong analytical skills


• Excellent team player

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