Executive Assistant (Lyon, France)
Location : Lyon, France
About ARCHIMED
With offices in Europe, North America and Asia, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools \& Biologic Services, MedTech, and Pharma Services.
ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services. ARCHIMED manages €8 billion across its various funds, including the largest healthcare\-only private equity fund raised by a European\-based General Partner. Since inception, ARCHIMED has been a committed Impact investor, both directly and through its EURÊKA Foundation.
The Team
- An international team (with more than 30 nationalities) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors
- Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc.
- Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M\&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary)
Assisting key company executives with managing their calendar, scheduling their meetings, organising their travel and other general administrative tasks.
In addition, acts as a linchpin between the ARCHIMED HQ France, Tokyo, New York \& Singapore teams by helping to coordinate global activities.
Working within the Back Office department, your main tasks will be to :
- Provide administrative support to the investment team, in particular to the Investment Partners
- Provides management of complex schedules for Partners
- Coordinate travels for Partners
- Help prepare agendas for Board meetings
- Proactively organise regular catch ups with Partners to discuss upcoming trips, in order to anticipate bookings and to understand priorities
- Anticipate Executive needs, ensuring seamless support
- Prioritization of meetings and calls for Partners
- Ensure compliance with policies and coordination with the rest of the BO team
- Coordination with other assistants to organize internal meetings
- Provide a qualitative hospitable experience by greeting and welcoming all guests and employees and making them feel supported.
- Writing and formatting various documents
- Maintain a high level of professionalism, discretion and confidentiality at all times
- Fluent in French and English
- Demonstrated experience in providing high\-level administrative support to senior executives and C\-level leaders
- Exceptional attention to detail
- Outstanding organizational skills, with the ability to establish order and manage processes effectively
- Strong written and verbal communication abilities
- Proactive in taking initiative and actively seeking information necessary to complete tasks
- Reliable and able to handle confidential information with discretion
- Robust multi\-tasking and prioritization capabilities
- Proficient in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- International experience is advantageous
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