Executive Assistant -Daily Mail US

<div class="x_elementToProof"><span data-olk-copy-source="MessageBody"><strong>Role: </strong><span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Executive</span> <span class="markm48q7xt3h" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Assistant</span> </span><br><strong>Employment Type:</strong> Full-time<br><strong>Reports to: </strong>General Manager</div>
<div class="x_elementToProof"><strong>Location: </strong>Onsite, Daily Mail US, New York, NY</div>
<div class="x_elementToProof"><strong>Salary: </strong>$95,000- $105,000.00</div>
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<p class="x_elementToProof"><strong>About Us</strong></p>
<p class="x_elementToProof">The Daily Mail reaches over a billion people globally every month. Renowned for its agenda-setting exclusives, breaking news, incisive commentary, and in-depth investigations, we deliver a unique editorial blend spanning showbiz, royals, lifestyle, health, sport, money, and more.</p>
<p class="x_elementToProof">Our extensive reach, influence, and reader loyalty make us a premium destination for more than 300,000 digital subscribers across the UK, US, Australia, and beyond. The Daily Mail also maintains a powerful presence across social media, engaging more than 150 million followers and delivering more than 6 billion video views each month across platforms including Facebook, TikTok, Instagram, YouTube, and Snapchat.</p>
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<div class="x_elementToProof"><strong>About the Role</strong></div>
<div class="x_elementToProof">This is an exciting opportunity for an ambitious, highly organized <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Executive</span> <span class="markm48q7xt3h" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Assistant</span> to work closely with the General Manager of Daily Mail US and play a key role in supporting the leadership and day-to-day operation of the US business. As <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Executive</span> <span class="markm48q7xt3h" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">Assistant</span> to the General Manager, you will be responsible for managing a complex <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span> schedule, coordinating priorities, and ensuring the General Manager is fully prepared for key meetings, decisions, and engagements.</div>
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<div class="x_elementToProof">Working closely with senior leadership and colleagues across editorial, commercial, marketing, finance, HR, legal, and other teams, you will manage communications, coordinate meetings and projects, prepare briefing materials, and help ensure priorities are executed efficiently. This role requires exceptional judgment, discretion, attention to detail, resourcefulness, and the confidence to operate in a fast-paced, high-profile media environment.</div>
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<div class="x_elementToProof"><strong>About What You'll Do</strong></div>
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<div class="x_elementToProof">Manage the General Manager's complex calendar, including internal meetings, external appointments, travel, events, and changing priorities.</div>
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<div class="x_elementToProof">Prepare agendas, briefing materials, presentations, reports, and other documents for meetings and <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span> engagements.</div>
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<div class="x_elementToProof">Act as a trusted point of contact and gatekeeper for the General Manager, managing internal and external communications with professionalism and discretion.</div>
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<div class="x_elementToProof">Coordinate meetings, projects, and priorities across editorial, commercial, advertising, marketing, finance, HR, legal, product, and other teams.</div>
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<div class="x_elementToProof">Track key decisions, follow-ups, deadlines, and action items to ensure priorities are executed effectively.</div>
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<div class="x_elementToProof">Draft, edit, and coordinate <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span> correspondence, presentations, reports, and other communications.</div>
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<div class="x_elementToProof">Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and meeting schedules.</div>
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<div class="x_elementToProof">Organize leadership meetings, off-sites, conferences, client meetings, dinners, and company events.</div>
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<div class="x_elementToProof">Build and maintain strong relationships with senior <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span>s, colleagues, clients, agencies, and external partners.</div>
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<div class="x_elementToProof">Support special projects, strategic initiatives, and business priorities as directed by the General Manager.</div>
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<div class="x_elementToProof">Coordinate with colleagues across the wider Daily Mail organization, including UK and international teams where required.</div>
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<div class="x_elementToProof">Anticipate the General Manager's needs and proactively identify issues, opportunities, and competing priorities.</div>
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<div class="x_elementToProof">Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.</div>
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<div class="x_elementToProof">Ensure the General Manager is consistently prepared, informed, and supported across all key priorities and engagements.</div>
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<div class="x_elementToProof"><strong>About You</strong></div>
<div class="x_elementToProof">The ideal candidate is naturally proactive, exceptionally organized, and highly resourceful. You thrive in a fast-paced environment, enjoy working closely with senior leadership, and have the judgment and confidence to manage competing priorities with minimal direction.</div>
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<div class="x_elementToProof">You are polished, discreet, and commercially minded, with excellent communication skills and a strong ability to build relationships across an organization. You anticipate what needs to happen next, remain calm under pressure, and take ownership of problems from start to finish.</div>
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<div class="x_elementToProof">You are collaborative, adaptable, and excited by the opportunity to work at the center of a dynamic digital media business where priorities move quickly and every day is different.</div>
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<div class="x_elementToProof">Minimum 5 years of experience supporting a senior <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span>, preferably a General Manager, President, CEO, Managing Director, or equivalent.</div>
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<div class="x_elementToProof">Demonstrated experience managing complex calendars, travel, meetings, and competing priorities.</div>
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<div class="x_elementToProof">Exceptional organizational, time-management, and prioritization skills.</div>
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<div class="x_elementToProof">Outstanding written and verbal communication skills.</div>
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<div class="x_elementToProof">Excellent judgment, discretion, and ability to handle confidential information.</div>
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<div class="x_elementToProof">Strong proficiency with Microsoft Office and/or Google Workspace.</div>
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<div class="x_elementToProof">Ability to prepare polished presentations, briefing documents, reports, and <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span> correspondence.</div>
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<div class="x_elementToProof">Strong interpersonal skills and confidence communicating with senior <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</span>s and external stakeholders.</div>
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<div class="x_elementToProof">Ability to work independently, anticipate needs, and solve problems with minimal direction.</div>
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<div class="x_elementToProof">Ability to work quickly and effectively while maintaining exceptional attention to detail.</div>
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<div class="x_elementToProof">Comfortable managing last-minute changes and multiple competing deadlines.</div>
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<div class="x_elementToProof">Strong understanding of professional etiquette and <span class="markr8nffdasp" data-markjs="true" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="" data-ogsbtc="" data-ogsbrc="" data-ogsbbc="" data-ogsblc="">executive</

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