Executive Assistant (all genders)
BestSecret Group
Milano
Tempo pieno
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Job Description
Team: Operations
Job Location: Milan, Italy
Position Type: Permanent, Full\-time
Work Flexibility: Hybrid, Onsite
We are looking for an Executive Assistant to support senior managers within our Supply department. This role plays a key part in ensuring smooth day\-to\-day operations and acts as a central point of coordination within our Milan office.
Responsibilities:
- Manage complex executive calendars, ensuring effective prioritization, smooth scheduling, and seamless handling of last\-minute changes
- Coordinate business travel end\-to\-end, including detailed itineraries and compliance with company policies
- Support communication by managing correspondence and acting as a trusted liaison between executives, teams, and external stakeholders
- Handle sensitive and confidential information with discretion while supporting strategic topics
- Prepare high\-quality presentations, reports, and oversee expenses and core administrative processes
- Organize and coordinate meetings and events, ensuring flawless logistics and a great participant experience
- Anticipate needs, proactively address challenges, and act as a reliable partner in a fast\-paced environment
- Oversee office operations, including vendor management, supplies, onboarding support, and fostering a well\-functioning workplace
Requirements
- 5\+ years of experience in an Executive Assistant or similar role supporting senior leadership in a fast\-paced, international environment
- Proven experience managing complex calendars, travel arrangements, and multiple priorities simultaneously
- Strong stakeholder management skills, with the ability to interact confidently with senior executives and external partners
- High level of discretion and professionalism in handling confidential information
- Excellent organizational skills, attention to detail, and a proactive, solution\-oriented mindset
- Fluency in English and Italian is required; French is a plus
\#LI\-Milan
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