Executive Assistant
Executive Assistant (CEO & Director Support)
Location: Wolverhampton (On-site, with hybrid working considered for exceptional candidates)
Salary: £27,942 pro rata
Hours: 30+ hours per week (flexible and open to negotiation)
Contract: Fixed-term until 30th June 2027, with potential for a permanent position
Working Pattern: Monday to Friday, with flexibility to attend occasional evening meetings
About the Role
We are recruiting on behalf of a highly respected youth-focused charity for an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and Director of Fundraising & Communications during a period of organisational change.
This is a pivotal role designed to ensure senior leaders can focus on strategic priorities, partnerships, fundraising activity, and organisational growth. The successful candidate will act as a trusted support partner, bringing structure, organisation, and efficiency to a fast-paced environment.
This is an excellent opportunity for a proactive and highly organised Executive Assistant who enjoys working closely with senior stakeholders, managing competing priorities, and helping an organisation operate at its very best.
Key ResponsibilitiesExecutive & Leadership Support
- Provide comprehensive day-to-day support to the CEO and Director of Fundraising & Communications.
- Manage complex diaries, schedules, and inboxes, ensuring effective prioritisation of time and commitments.
- Coordinate meetings, prepare agendas, circulate papers, and monitor actions.
- Support communication and information flow across the Senior Leadership Team.
- Maintain oversight of key organisational priorities, projects, deadlines, and action plans.
- Track progress across strategic and operational initiatives.
- Help senior leaders manage competing priorities and remain focused on key objectives.
- Ensure tasks and projects are delivered efficiently and on schedule.
- Coordinate Board and Committee meetings, including all related administration.
- Prepare meeting packs, reports, presentations, and supporting documentation.
- Attend meetings when required, including occasional evening sessions.
- Record actions and decisions, ensuring timely follow-up and communication with Trustees.
- Maintain accurate records, filing systems, and document management processes.
- Support the planning and logistics of meetings, events, visits, and organisational activities.
- Assist with recruitment coordination, onboarding, training administration, policy updates, and employee communications.
- Support initiatives relating to employee engagement, wellbeing, learning and development, and organisational culture.
- Provide administrative support that enables leaders to focus on strategic priorities.
- Draft, edit, and format professional communications, reports, presentations, and correspondence.
- Act as a professional first point of contact for internal and external stakeholders where appropriate.
- Ensure clear, consistent, and timely communication across the organisation.
- Handle sensitive and confidential information with discretion and professionalism.
- Assist with the coordination of fundraising campaigns, events, and communications activity.
- Support donor and partner administration, reporting, and follow-up actions.
- Help ensure fundraising and communications priorities are effectively planned and organised.
- Previous experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
- Experience supporting senior executives or leadership teams within a complex environment.
- Excellent diary management, organisational, and prioritisation skills.
- Strong written and verbal communication skills.
- High levels of professionalism, discretion, and attention to detail.
- Experience supporting governance processes, board meetings, or senior committees.
- Experience within the charity, non-profit, public sector, or youth services environment.
- Exposure to fundraising, partnerships, communications, or stakeholder engagement activities.
- Exceptional organisational and time-management skills.
- Ability to anticipate needs and work proactively.
- Strong interpersonal and relationship-building abilities.
- Comfortable managing multiple priorities independently.
- Excellent attention to detail and problem-solving skills.
- Proficient in Microsoft Office, Teams, and SharePoint.
- Calm, flexible, and solutions-focused approach.
- Values-driven with a collaborative and positive attitude.
Salary of £37,256 FTE (£27,942+ actual salary)
Flexible working hours (30+ hours per week)
Potential hybrid working arrangement
Opportunity for a permanent role beyond June 2027
Meaningful role supporting a respected community organisation
Collaborative and supportive working environment
Opportunity to work closely with senior leaders and gain exposure to strategic decision-making
This listing is from Reed. View original listing ↗