Events Administrative Assistant

The Vall d’Hebron Research Institute (VHIR) is seeking an Events Administrative Assistant to join the Communication Unit. Our Unit forms part of the Communication, Corporate Strategy and Citizen Assistance Department of the Vall d’Hebron Barcelona Hospital Campus. We are responsible for promoting and raising awareness of the research conducted across Vall d’Hebron, ensuring its visibility among a wide range of audiences through strategic communication initiatives and events.

Main responsibilities and duties:

• Coordinate and manage internal and external events.


• Provide administrative and logistical support to the Events Unit.


• Collaborate closely with other Communication teams, including Internal Communication, Press and Digital Communication.


• Plan, organise and execute in\-person, hybrid and online events, including institutional visits, conferences, workshops and webinars.


• Support event evaluation through data collection, reporting and analysis.


• Monitor event performance and track key performance indicators (KPIs).

Education and qualifications:

Required:

• Higher vocational training qualification or university degree in Communication, Event Management or a related field.


• Additional or specialised training in event management and organisation.


• Fluency in Catalan, Spanish and English (written and spoken).

Desirable:

• Knowledge of or experience in scientific communication, research dissemination or the healthcare sector.

Experience and knowledge:

Required:

• At least 2 years of experience organising in\-person and online events and coordinating institutional visits.


• User\-level knowledge of videoconferencing platforms and digital event management tools.


• Strong organisational skills, attention to detail and problem\-solving abilities.


• Ability to work effectively both independently and as part of a multidisciplinary team.


• Excellent interpersonal and communication skills, with the ability to engage with diverse stakeholders and audiences.

Desirable:

• Ability to manage multiple projects simultaneously and work effectively under tight deadlines.

Labour conditions:

• Working hours: Full\-time position (37,5 hours per week).


• Starting date: As soon as possible.


• Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.


• Contract type: Temporary contract (sick leave replacement).

What can we offer?

• Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).


• A dynamic scientific environment of excellence, where cutting\-edge biomedical projects are continuously developed.


• Continuous learning and career development pathways.


• Flexible working hours.


• 23 days of annual leave plus 9 personal days.


• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.


• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.


• Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.


• International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

How We Hire:

*Pre\-selection:* *Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.*

*Interviews:* *Meetings may be held with Talent Acquisition and/or the hiring manager.*

*Practical assessment:* *Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on\-site or remotely.*

*Checks:* *Education, references, and other job\-related verifications may be carried out.*

*Job offer:* *The selected candidate receives a formal job offer upon successful completion of the process.*

*VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organisation, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.*

*Information on Personal Data Protection:*

*Data Controller: Fundació Hospital Universitari Vall d’Hebron Institut de Recerca \-VHIR\-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting* *lopd@vhir.org. DPO:* *dpd@ticsalutsocial.cat. More information can be found* *here**.*

*Data Protection Authority:* *APDCAT*

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