Event Manager

We are looking for a passionate and dynamic Event Manager to join our team in Edinburgh. In this role, you will be responsible for managing Conferences, Events \& Incentive groups from conception through to operations and final account reconciliation. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

Your responsibilities:

As an Event Manager at Tour Partner Group, your key responsibilities will include:

Project Planning \& Management:

• Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner


• Maintaining project timelines and coordinating all aspects of the project


• Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans


• Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs

• Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget


• Overseeing event logistics to ensure smooth execution, including site inspections and fam trips


• Managing all operational and administrative duties for efficient event delivery


• Travel as necessary for site inspections and live events, both nationally and internationally


• Some evening and weekend work may be required

• Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing


• Handling full cost tracking and financial reconciliation for assigned events


• Processing invoices for suppliers and clients

• Cultivating strong client relationships to ensure high customer satisfaction


• Negotiating contracts and maintaining relationships with suppliers to secure the best deals


• Representing the company at industry events, networking forums, and trade associations

• Staying up to date with domestic venues and activities


• Promoting and integrating sustainable practices within event operations

We are looking for an individual with the following skills and qualifications:

• Experience in tourism, operations, or event management


• Ability to take full ownership for specific tasks and assigned responsibilities


• Strong communication and negotiation skills


• Ability to work under pressure and multitask in a fast\-paced environment


• High level of proficiency in CRM systems and Microsoft Office


• Willingness to be flexible and adaptable


• Demonstrated keen attention to detail


• Be a team player and have a genuine, enthusiastic and approachable attitude.


• Adhere to all deadlines


• Be resourceful and creative when faced with obstacles


• Ability to be resourceful and think creatively to resolve problems

At Tour Partner Group, we believe in rewarding our team members. By joining us, you will enjoy:

• A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.


• Familiarisation trips to enhance your first\-hand knowledge of our destinations.


• A holiday increase with years of service, up to 25 days.


• A contribution towards gym membership to promote well\-being.


• An extra day off on your birthday, because celebrating is important!


• One volunteering day per year to support a cause you’re passionate about.


• Annual social events to celebrate our shared successes.


• TPG Travel Club discounts to explore our destinations in your free time.


• The opportunity to become a Value Champion, earning a Discover\-Our\-Destination reward for an exciting explorer getaway.


• A structured development programme with on\-the\-job training, ensuring you reach your full potential.


• A collaborative and supportive team culture where every member is valued.


• Opportunities for career progression, moving into new roles within the company.

• High Season Period: Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.


• Work Location: This position is based in Edinburgh, Scotland, with the possibility of hybrid working depending on the role.

At Tour Partner Group, our values guide everything we do:

• Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.


• Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.


• Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.


• Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.

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