EMEA Payroll Specialist - Romania and Overseas

About Us
Sophos is a cybersecurity leader defending 600,000 organizations globally with an AI-driven platform and expert-led services. Sophos meets organizations wherever they are in their security maturity and grows with them to defeat cyberattacks. Its solutions combine machine learning, automation, and real-time threat intelligence with frontline human expertise from Sophos X-Ops to deliver advanced, 24/7 threat monitoring, detection, and response.
 
Sophos offers industry-leading managed detection and response (MDR) alongside a comprehensive portfolio of cybersecurity technologies — including endpoint, network, email, and cloud security, extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Together with expert advisory services, these capabilities help organizations proactively reduce risk and respond faster, with the visibility and scalability needed to stay ahead of evolving threats.
 
Sophos goes to market with a global partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers and distributors, marketplace integrations, and cyber risk partners, giving organizations the flexibility to choose trusted relationships when securing their business. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Duties & Responsibilities

• Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider


• Maintain payroll processing system and records by gathering, calculating, and inputting data


• Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems


• Work closely with the payroll vendor and other third parties to ensure a smooth monthly process


• Provide payroll and benefits reports to HR and Finance


• Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes


• Respond to complex payroll questions from cross-functional departments and employees, escalating as needed


• Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services


• Ensure compliance and control requirements are met and coordinate and manage the production of all external compliance reporting and deliverables


• Preparation of required reports and/or payment to government agencies, insurance companies or other organisations


• Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately


• Support the internal audit and external audit requests as necessary


• Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries


• Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance


• Remain current on all relevant local regulations involving Payroll


• Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller


• Reports to the EMEA Central and overseas Payroll Team leader


• Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region


• Maintains knowledge on rules and regulations governing EMEA region through attendance at workshops and events as needed

• Holiday restrictions may apply at month-ends, quarter ends and financial year end.


• Required to work with complete confidentiality


• Flexibility is required to assist in periods of high-volume of work


• Must be very proficient at Excel and have some experience of a financial system

• Strong payroll and benefits knowledge across international payrolls


• Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance


• Extensive technical payroll experience


• Improving processes and controls


• Experience in working with payroll systems and HR business partners


• Working within a highly sales driven and fast moving culture


• Working within a software company, ideally a global organisation


• Worked as part of a global Finance organisation supporting global actions and initiatives


• Experience of working cross functionally with HR on enhancements and improvements


• Working with SAP HRIS, ADP Streamline, IQHR

• Excellent interpersonal, listening and oral communication skills


• The ability to work to deadlines whilst maintaining accuracy and attention to detail


• Strong customer focus


• Numeracy


• Handling multiple priorities effectively


• Working collaboratively within a team environment


• Highly organised and efficient


• Intermediate MS Excel skills (pivot, lookups)

• Romanian and English Speaker


• Minimum 3 years payroll experience

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