Customer Services Team Adviser

Details
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Reference number

471078

Salary

£30,120 \- £30,995
The Civil Service Pay Remit and Acas Pay Policy will apply.
A Civil Service Pension with an employer contribution of 28\.97%
GBP

Job grade

Executive Officer
Grade 10### Contract type

Permanent### Business area

ACAS \- Advice and Business Solutions### Type of role

Business Management and Improvement

Customer Insight

Operational Delivery### Working pattern

Flexible working, Full\-time, Part\-time, Compressed hours### Number of jobs available

1
Contents
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• Location


• About the job


• Benefits


• Things you need to know


• Apply and further information

Location
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Birmingham, Glasgow, Leeds or Manchester Acas Office with an element of working from home. Please be aware that this role can only be worked in Great Britain and not overseas. You will be asked to express a location preference during the application process. Informal hybrid arrangements are available and the balance between home and workplace working is to be agreed with the line manager to achieve the right balance between collaboration, in\-person engagement and flexibility.About the job
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Job summary

The purpose of this role is to –

• Be part of a customer focused team, acting as a central contact and information intelligence point for customer data and referral management ensuring the successful delivery of the service nationally. Responsible for the delivery of an efficient and effective service that meets/exceeds customer needs and expectations.


• Support the wider Customer Services Team to meet objectives in an efficient manner, ensuring customer satisfaction, and meeting customer expectations. Providing excellent customer service and to continually promoting this with the CST members.


• Ensure invoices are raised promptly and issued to customers.

Job description

The main accountabilities of this role are to –

• Model and drive excellent customer service and continually promote this with CST colleagues.


• Provide help and advice to customers relating to Acas, be knowledgeable regarding Acas products or services and keeping up to date with changes.


• Communicate professionally and courteously with internal and external customers by telephone, email, letter and face to face.


• Record and process bookings and training referrals received by post, phone or email and follow up with post\-event interaction.


• Accountable for issuing invoices to customers for chargeable services. Support Finance Team with invoice queries.


• Develop a relationship with their allocated team members and maintain effective liaisons with Customer Solutions Leads and Advice and Business Solutions senior leadership team.


• Liaise with colleagues to investigate and solve customer queries, which may be complex or long\-standing.


• Continually contribute to the collection of data for statistical purposes to determine the level of service offered and add to the development of improvements.


• Accountable for acting as the first port of call to answer queries from Acas customers, investigate as necessary and ensure caller is directed to the correct internal colleague.


• Helping to support a customer\-focused culture \- regular reporting, promotion of customer voice, data share to ensure customer at heart of decision\-making.


• Workplace Projects Invoicing –Accountable for recording invoices issued to clients for workplace projects and follow up to ensure payments are received.


• Bookings Administration –Accountable for management of the booking of participants for Open access Courses via the on\-line system (EARS) and in person training events across the organisation (but not the scheduling) and issuing joining instructions.


• Bookings Invoices –Accountable for issuing invoices to participants on Open Access Courses and follow up to ensure payments are received.


• Training Events Support –Accountable for providing support to the providers of training events.


• Query Management –Accountable for acting as first port of call to answer queries from Acas' customers, investigate as necessary and ensure caller is transferred to correct internal colleagues.


• Proactively engage with customers to ensure satisfaction and identify areas for improvement.


• Follow up on workplace diagnostics/health checks to ensure continuity of service and seamless referrals.


• Coordinate diaries/book in CS Leads for bespoke work where necessary.

Who we are

Acas exists to make working life better for everyone in Britain. We are the experts in workplace matters, we’re impartial, so we’re not on anyone’s side. That means we’re working for everyone to help prevent, manage and resolve workplace issues.

Acas helps employers and employees by providing information, advice, training, conciliation and other services that prevent, manage or resolve workplace problems.

Acas: Britain’s Workplace Experts

Acas has been recognised for its Diversity and Inclusion in the workplace from the Employers Network for Equality and Inclusion awards; it has been Disability Confident Highly Commended, a Pay Gap award winner, and an Overall winner for public sector organisations. Acas is committed to providing services and developing policies which embrace diversity, promote equality of opportunity and eliminate unlawful discrimination.

Person specification

Experience

Essential Criteria:

• Good oral, listening, written communication and customer service skills.


• Proficiency in Microsoft Office applications, including Outlook, Word, Excel and SharePoint.


• Must have a keen eye for detail and the ability to use a combination of internal data bases simultaneously whilst answering telephone calls.


• Work as part of a team yet use own initiative to make decisions in a reactive environment.


• Ability to work well under pressure, handling customer complaints and incidents that affect the business nationally.


• Contribute to the continual development of improving customer service procedures, policies and standards.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service


• Delivering at Pace


• Working Together

Benefits
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Alongside your salary of £30,120, Advisory, Conciliation and Arbitration Service contributes £8,725 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .
We’re big believers in rewarding people for the amazing work they do, take a look at some of the fantastic benefits we offer:

• Learning and Development;


• Health and wellbeing;


• Pension scheme;


• Cycle to work scheme;


• Interest free season ticket loans;


• Volunteering opportunities.

Could you ask for any more?

You’ll have access to a Lifestyle website, where you’ll be able to grab savings over a wide range of products from holidays to your weekly shop.

To find out more please check out \- Working for Acas

Things you need to know
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Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.### Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Strengths.How to apply

Please click on the 'Apply now' button.

As part of the application process, you will be asked to complete:

• A 250\-word statement on the following Behaviours: Managing a Quality Service, Delivering at Pace, Working Together.

Should a large number of applications be received, an initial sift may be conducted using the:

• Lead Behaviour: Working Together

Candidates who pass the initial sift may be progressed to a full sift of all the above requirements or progressed straight to assessment/interview.

If a large number of applications meet the minimum standard, an interview wait list may be created for this position. This means that if you have met the minimum requirements at sift, you may be placed on a ‘Hold’ status for up to 12 months, and if we are able to invite you to an interview, we will be in touch.

Interview Details

If you have successfully passed sift at the application stage, you will be invited to an interview which will take place via Microsoft Teams and which will take place from the week commencing 24 August 2026.

It will be a Behaviour and Strengths based interview. The following Behaviours will be assessed at Interview \-

• Managing a Quality Service, Delivering at Pace, Working Together.

A reserve list will be created for this position; this means that if you have passed the interview, but we cannot immediately offer you this position, you will be placed on a reserve list for 12 months and may be considered for similar positions during that time.

Reasonable Adjustments

As a Disability Confident Leader, Acas is committed to creating an inclusive recruitment process. If you have a disability and feel that any part of the recruitment process puts you at a disadvantage, we will work with you to make Reasonable Adjustments that support your needs. If you require any changes to help you apply:

• Please contact the Acas Recruitment Team via HRrecruitment@acas.org.uk as soon as possible before the closing date to discuss your needs.


• Complete the “Assistance Required” section on the “Additional Requirements” page of your application form to le

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