Contract Administrator

Contract Administrator Role Overview

The Contract Administrator plays a pivotal role in managing the full lifecycle of company and customer\-owned truck and ancillary contracts. This includes contract creation, in\-life amendments, and termination.

You will be responsible for ensuring accuracy, operational efficiency, and delivering excellent customer service while supporting revenue generation. This is a dynamic role offering exposure across multiple departments and opportunities to contribute to continuous business improvement.

Key Responsibilities Contract Administration

• Create, manage, and administer contracts across their full lifecycle for truck and ancillary sales


• Process contract amendments, extensions, relocations, and pay\-as\-you\-go agreements


• Handle finance contract prolongations


• Coordinate contract terminations


• Monitor and manage contract backlog, ensuring accuracy and timely processing

Financial Administration

• Implement CPI adjustments and maintenance contract pricing updates


• Manage contract query logs and billing blocks to support timely cash flow


• Process purchase orders


• Support and manage excess hours billing

Customer \& Internal Communication

• Communicate effectively with customers and internal teams to provide updates and resolve queries


• Manage invoice queries within defined timelines


• Build strong relationships with internal stakeholders and external customers

Compliance \& Safety

• Set up and manage maintenance (service/warranty) and LOLER inspection plans


• Ensure full compliance with Health \& Safety and environmental procedures

Logistics Coordination

• Schedule and coordinate truck collections and deliveries across Ireland

Process Improvement

• Resolve operational queries and identify opportunities to improve processes


• Contribute to enhancing contract administration and overall business efficiency

Note: This role may require additional ad\-hoc duties to support the Service Back Office team as needed. Flexibility is essential.

Skills, Experience \& Qualifications

• Strong customer focus with a commitment to delivering excellent service


• High attention to detail and accuracy


• Strong time management and ability to meet deadlines


• Excellent verbal and written communication skills


• Strong organisational and planning ability


• Ability to work both independently and as part of a team


• Proactive mindset with strong problem\-solving skills


• Proficiency in Microsoft Office (Excel, Word, Outlook)

Desirable not Required

• Experience with SAP or a similar ERP system

Key Interfaces

• Service Managers \& Regional Service Managers


• Service Director \& Senior Director


• Service Controllers \& Engineering teams


• Accounts Payable \& Accounts Receivable


• Logistics Manager \& Asset Team


• Sales Team


• Third\-party suppliers and customers

Why Join Us?

• Work in a fast\-paced, collaborative environment


• Opportunity to contribute to process improvements and operational success


• Exposure to cross\-functional teams and business operations

Pay: €27,000\.00\-€40,000\.00 per year

Benefits:

• Company pension


• On\-site parking

Work authorisation:

• Ireland (required)

Work Location: In person

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