Consultant Secretary

Job Description

Job Title: Consultant Secretary

Department: Endocrinologist

Reports to: Patient Services Manager

Date: 2026

Overall Purpose of Job

Our mission is to provide exceptional patient care in an environment where quality, respect, caring and compassion are at the centre of all we do.

The purpose of this role is to provide administrative support in relation to the running of the practice to include dealing with telephone enquiries, booking appointments, tests and procedures, getting charts ready for clinics, collecting monies, dictation and any other administrative duties. This position involves a complex patient cohort, the role is demanding and best suited to an extremely well\-organised person with high attention to detail.

Key Responsibilities and Deliverables

• Answer incoming telephone calls


• Book appointments


• Liaise with Hospital with regard to booking tests and procedures


• Preparing charts for clinics and running clinics for consultants


• Collect monies


• Complete typing and follow up for all patient related correspondence as necessary


• Ensure that patient signature, processing bill, issuing receipts are carried out according as per policy and procedure.


• Understand the Insurance claim methods and types of cover relevant for procedures in Beacon.


• Receive visitors, answer general questions and direct individual to the appropriate person. May perform miscellaneous duties.


• Liaise with referring physician, staff and patients.


• Have good working knowledge of Microsoft Office. Be fully computer literate and familiar with Microsoft Windows software.


• Work well with others.

You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. To this end you will not discuss workings of the Hospital or its patients with people outside the Hospital, save as required to do so in the course of your work.

The incumbent will be required to maintain and enhance their professional knowledge, skills and aptitudes necessary to respond to a changing situation.

Person Specification

Qualifications

• Leaving Certificate or equivalent


• FETAC Level 5 Course in Medical Administration is desirable


• Computer literate


• Multiple Hospital systems will be involved, experience in Meditech would be an advantage.


• Experience using IT systems, including MS Excel \& Word.

• At least 2 years of medical administration or secretarial experience preferably in a front\-line role in a pressurised environment


• Hospital experience desirable

• Understand how a medical practice is organised

Customer Service

• Exhibits high level of patient relation skills especially when dealing with elderly patients


• Deals effectively with patients who are anxious or nervous


• Puts the patient at the centre of their work


• Communicates effectively both verbally and in writing

• Have a positive and pleasant disposition


• Complies with policies and procedures with keen attention to detail


• Assume responsibility for one's work


• Work well under pressure


• Motivated to care about patients


• Extremely well\-organised person with high attention to detail

• Exhibits ability to work as member of team in daily performance of duties by helping others, communicating and handing over effectively and so forth


• Sees the impact of one's actions on the wider team

• Can think on their feet when faced with patient queries


• Is always looking for ways to improve the patient experience


• Is always looking for new ways of working and optimising processes

• Complies with all patient safety requirements to include patient identification, data protection, accurate recording of information and maintaining a safe and healthy work environment

All posts in Beacon Hospital require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required.

This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.

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