Commercial Property Secretary

Macildowie are working with this client based in Oxford to recruit an experienced Legal Secretary to join their Commercial Property team.

Legal Secretary – Commercial Property

Location: Oxford
Salary: £30000
Contract: Permanent
Working Arrangement: Hybrid and Flexible

This is an excellent opportunity to join an established professional services organisation, providing high-quality secretarial and administrative support to a busy team of property specialists.

You’ll be working closely with fee earners, helping to ensure commercial property matters progress smoothly and clients receive a professional and responsive service. It’s a varied position where organisation, accuracy and the ability to juggle competing priorities will be key.

What will you be doing?

You’ll provide comprehensive secretarial and administrative support, including:

• Creating, formatting and amending legal documents and correspondence


• Producing accurate documentation from digital dictation


• Preparing leases, reports and other property-related documents


• Managing diaries, meetings and day-to-day administration for fee earners


• Opening, maintaining and closing client and matter files


• Liaising professionally with clients, agents, solicitors and other external parties


• Supporting commercial property transactions with searches and documentation


• Assisting with Land Registry and Companies House documentation


• Supporting Stamp Duty Land Tax returns, completion paperwork and post-completion administration


• Assisting fee earners with time recording, billing and routine accounting queries


• Scanning, printing and preparing documentation for signature

What are we looking for?

You’ll be highly organised, accurate and comfortable working in a fast-paced professional environment.

Previous legal secretarial experience would be highly desirable, with experience supporting Commercial Property or Real Estate teams particularly advantageous.

You’ll also need:

• Excellent organisational and time-management skills


• Strong written and verbal communication


• Excellent attention to detail


• Good IT literacy and confidence learning new systems


• Experience working with document and/or case management systems


• The ability to manage multiple priorities and deadlines


• A professional and client-focused approach

If you’re an experienced Legal Secretary looking for your next opportunity in Oxford, we’d be keen to hear from you.

Please apply with your latest CV for further information.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and Northern Home Counties. We have an unrivalled understanding of the local market and are dedicated to helping you achieve your career aspirations.

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