Clinical Contracts Coordinator (m/f/d)

Randstad is one of the world's leading talent companies with the
ambition to be the world's most equitable and specialized talent
company. Through our "partner for talent" corporate strategy, we find,
develop and connect specialized talents with companies - worldwide,
locally and always at a high speed. We build high-quality, diverse,
and agile teams, while individuals can enjoy a rewarding career path
with equitable opportunities.

Randstad Professional is one of Randstad's four specializations
and focuses on the placement of specialists and managers in the
future-oriented sectors of IT, Engineering, Life Science and Office.

On behalf of our client, a global leader in the biopharmaceutical
industry based in Monheim, we are seeking a Clinical Contracts
Coordinator (m/f/d) for the Strategic Clinical Partnering (SCP)
department as part of a temporary employment contract
(Arbeitnehmerüberlassung) until December 31st, 2026 (with an
extension possibility).

In this key administrative position, you will coordinate contracts
with external partners and clinical sites from internal approval
through to final archiving. If you are looking to combine
administrative precision with initial insights into the pharmaceutical
industry, this is the ideal opportunity.

We look forward to receiving your application!

• Contract & System Management: Handle back-office administration for

vendor and site contracts within the Contracts Management System
(CMS), ensuring real-time updates and clear data structures.

• CDAs & Electronic Signatures: Draft, review, and track

non-disclosure agreements (CDAs) and clinical site contracts using
electronic signature workflows.

• Purchase Orders & SAP: Process and track purchase orders (POs) and

invoices according to departmental guidelines, and verify Health Care
Professional (HCP) data in SAP.

• Archiving & Compliance (TMF): Scan, store, and archive executed

agreements in the global Legal database and perform final contract
reconciliation for the Trial Master File (TMF).

• Audit Preparation: Execute contract redaction as required to

safeguard confidential information during quality audits and
regulatory inspections.

• CRO Partner Support: Review e-signature tests for CRO-partner

trainees, update training materials, and prepare KPIs for oversight
meetings.

• Administrative Team Support: Organize global meetings, coordinate

travel arrangements (flights, hotels) including expense reports,
maintain department portal pages, and order office supplies.

• Experience: Minimum 3 years in an administrative, secretarial, or

project support role; prior experience in the Pharma, Biotech, or CRO
industry is highly preferred.

• Documentation & Legal Know-how: Proven track record in managing

complex documentation, preferably legal/paralegal agreements, budgets,
or contracts in a regulated environment.

• Regulatory Awareness: General knowledge of clinical development and

guidelines (e.g., ICH/GCP, FDA/EMA regulations).

• IT Systems: Proficient with MS Office (Word, Excel, PowerPoint) and

experienced with database/ERP software (SAP knowledge is a strong
plus).

• Working Style: Outstanding organizational and time management

skills, strong attention to detail, and the ability to work
independently in a fast-paced environment.

• Language Skills: Fluent verbal and written communication in English

(main working language); fluency in German and/or French is an asset
but not mandatory.

• Attractive salary and long-term job security through affiliation

with the Group

• Up to 30 days vacation per year


• Good chances of being taken on by our business partners


• Targeted training opportunities and free language courses

Diese Anzeige stammt von bundesagentur. Originalanzeige ansehen ↗