CEO Assistant

Job Requirements

Why this role?

This is not a traditional assistant role. It’s a key role supporting the CEO and coordinating core business activities.

You will gain exposure to strategic decision\-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.

What you’ll do

Executive Support \& Business Coordination

• Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables


• Prepare presentations, reports, and materials to support business planning and decision\-making


• Coordinate meetings, follow\-ups, and cross\-functional projects linked to strategic priorities


• Manage relationships with external stakeholders, including industry associations and chambers of commerce


• Support compliance\-related activities in collaboration with the Compliance Officer


• Partner with Finance and Procurement on orders, invoicing, and administrative processes


• Oversee day\-to\-day office management and operations

• Support local governance activities including Board and Shareholder meetings


• Coordinate documentation (e.g., minutes, powers of attorney, notary\-related matters)


• Ensure accuracy, timeliness, and compliance in all governance processes

• Contribute to internal communications initiatives in collaboration with HR


• Support external communications alongside Corporate Communications and local agencies


• Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)


• Assist in the organisation of internal and external events, conferences, and stakeholder engagements

• Support onboarding of new hires to ensure a smooth and engaging experience


• Coordinate delivery of training activities, surveys, and participation records


• Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys…)

What we’re looking for

Experience \& Background

• Bachelor’s degree (or equivalent); Legal background is a plus


• 1–3 years’ experience in a similar role within a multinational company or professional services environment (e.g., law firm)


• Exposure to HR processes, governance, or compliance is advantageous

• Fluent English (mandatory); German is a plus


• Excellent organisational skills with the ability to manage multiple priorities


• Strong sense of ownership and proactive, hands\-on approach


• High level of discretion and confidentiality


• Exceptional communication and interpersonal skills across all levels


• Strong attention to detail and accuracy


• Comfortable working in a fast\-paced, dynamic environment


• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

• You are curious, adaptable, and eager to learn


• You thrive in complex environments and enjoy variety in your work


• You build strong relationships and foster collaboration


• You see beyond tasks and understand the bigger business picture

What you’ll gain

• Direct exposure to senior leadership and strategic decision\-making


• Broad experience across multiple business functions


• A role with real responsibility, visibility, and growth potential


• A collaborative, international working environment

• Permanent contract


• Competitive salary (RAL commisurata all’esperienza)


• Hybrid working


• International environment

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