Category Administration and Financial Coordinator

Purpose of the Role

This cross\-functional role provides essential administrative and operational support to the Supply Chain team, ensuring the efficient day\-to\-day execution of key buying and financial processes across the business.

Key Responsibilities

Category Administration

• Maintain and update product, pricing, and supplier information


• Assist with category reporting and sales analysis


• Liaise with suppliers regarding orders, pricing, and documentation


• Ensure product data accuracy across internal systems


• Create Purchase Orders (POs), monitoring timely confirmations and discrepancies


• Handle Non\-conformance (NC) reports with follow up actions


• Maintain trackers including Key customers’ sales, Forecasts, Inbound transport, Goods In, Promotion, and Seasonal Calendars.


• Handle customs documentation and ensure compliance with relevant import/export requirements.

Financial Coordination

• Process invoices, credit notes, and statements in collaboration with the finance team.

Maintain the Payment tracker for traceability of Pos, claims, invoices, credit notes and balances accurately.

• Account and Invoice reconciliation


• Investigate and resolve pricing or payment discrepancies


• Assist with audit preparation and compliance requirements

Skills \& Experience

• Strong attention to detail and accuracy in data management.


• Excellent Excel and general MS Office skills.


• Experience with ERP or purchasing systems.


• Strong organisational and communication skills.


• Ability to prioritise and manage multiple tasks in a fast\-paced environment.


• Comfortable liaising with internal stakeholders and suppliers


• Knowledge of Fresh produce, FMCG, or supply chain environments is advantageous

Pay: £32,000\.00\-£35,000\.00 per year

Work Location: In person

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