Buying & Purchasing Assistant, iconic interiors brand

• London


• £30,000 – £35,000

Our client is a highly respected, design-led interiors brand known for exceptional quality and craftsmanship. They design and distribute premium products to a global audience, with an uncompromising approach to design standards and a loyal customer base who trust them for impeccable product and service.

This is a fantastic opportunity to join a small, design-focused team known for its rigour, creativity and attention to detail.

We’re looking for a detail-oriented, commercially minded and energetic individual to support the Buying team. The Buying & Purchasing Assistant will support the purchasing function by managing purchase orders, tracking intake, and ensuring component stock is maintained across suppliers. You’ll oversee critical path and schedule management, maintain accurate product data on the ERP system, and keep key buying documents up to date.

This role will suit someone highly organised who enjoys collaborating with other teams and external partners, and who can work efficiently while respecting the need for rigour and accuracy.

KEY RESPONSIBILITIES

• Raise purchase orders for continuity products, sending for sign-off before issuing to suppliers, and creating work orders to keep the system reflective of incoming stock


• Work with suppliers to track intake and ensure POs are delivered on time


• Closely monitor component stock and reorder in advance to keep suppliers well stocked


• Ensure the system accurately reflects landed cost and that inventory aligns with FIFO pricing


• Own day-to-day monitoring of supplier schedules, ensuring alignment with internal forecasts; prepare for weekly scheduling meetings with Production and Merchandising, flagging risks and opportunities


• Maintain accurate product data on the ERP system, including pricing, specifications, dates and packaging


• Support accurate, timely processing of supplier invoices, resolving discrepancies with suppliers and finance


• Support inventory management across key locations, maintaining visibility of stock flow to support availability and sell-through


• Maintain a clear delivery schedule for the wider merchandising, buying, logistics and sales teams


• Keep key departmental documents up to date with weekly updates shared with the team


• Work with Sales and Operations to resolve customer or product issues efficiently

SKILLS AND EXPERIENCE

• 2+ years within a purchasing, buying or merchandising environment where you have dealt directly with suppliers / factories (not just branded buying)


• Excellent Excel skills


• Strong attention to detail and highly numerate


• Commercially aware, with the ability to manage and prioritise a busy workload


• Adaptable and flexible to changing priorities


• A joined-up thinker able to work across departments, seeing processes through start to finish


• Excellent verbal and written communication skills


• Fluent English, spoken and written


• Experience working with an ERP system is an advantage

ILMJ Recruitment is a certified B Corp, committed to using business as a force for good. We welcome and encourage applications from all backgrounds, and are proud to support diverse, inclusive hiring for our clients.

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