Budget Coordination Officer

Contract type: Temporary agent

Directorate: Corporate Services Directorate

Group: N.A.

Grade: AD7

Level of Security Clearance: SECRET UE/EU SECRET

Management of staff: N.A.

Location: Brussels

Indicative starting date: 01/11/2026

Closing date for applications: 02/07/2026

1\. BACKGROUND
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The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament \& Planning (CAP); Research, Technology and Innovation (RTI).

2\. THE AGENCY'S WAY OF WORKING
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The Agency is an “outward\-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi\-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team\-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3\. THE CORPORATE SERVICES DIRECTORATE
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The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high\-quality corporate services under seven dedicated organizational elements, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management, Security, Legal and Infrastructure. Additionally, the Record Manager is responsible for the effective management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

4\. DUTIES
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We are looking for a dynamic, hands\-on finance professional with a strong track record in budget planning, coordination and reporting. The ideal candidate combines a high level of compliance awareness with a service\-oriented mindset and possesses in\-depth expertise in the financial aspects of EU contract management and procurement. The role involves the coordination and implementation of financial activities within an assigned budget domain. The position requires a high degree of autonomy, a proactive and solution\-oriented approach, and a strong commitment to delivering high\-quality service.

Under the supervision of the Head of Finance Unit, the jobholder will be responsible for the day\-to\-day coordination, the execution of administrative and financial tasks related to the preparation and implementation of project agreements, procurement procedures and contracts managed by the Agency, as well as the establishment of policies, procedures \& work instructions and providing professional advice to colleagues in the assigned budget domain.

The Budget Coordination Officer’s main tasks within the assigned budget domain include:

• Budget planning, implementation and reporting:

+ organize and prepare budget plans, including the management of the budget nomenclature management and budget inscription;
+ follow\-up the implementation of budget plans, ensuring regular alignment with budget holders and project officers responsible;
+ prepare \& initiate proposals for budget transfers and regularisations in coordination with relevant stakeholders;
+ coordinate and execute the budgetary closing process, including the preparation and implementation of carry\-forward operations;
+ prepare formal and management reports on budget planning, implementation and closing, and ensure timely preparation of financial reports related to projects;
+ manage and oversee all financial aspects related to revenue collection operations;
+ ensure effective planning, monitoring and reporting of financial aspects linked to contracts, agreements and projects;
+ contribute to the preparation of the Annual Accounts in close collaboration with the Accounting Officer.

• Financial operations, coordination and control:

+ coordinate day\-to\-day activities of Finance Unit colleagues supporting the assigned budget domain, providing guidance and support as needed;
+ monitor and steer the progress of financial transactions, ensuring timeliness, compliance and the implementation of corrective actions where necessary;
+ verify financial transactions in the Agency’s systems (including commitments, invoices, payments, revenue operations and de\-commitments), ensuring their financial and procedural accuracy;
+ initiate financial transactions in the Agency’s systems when required;
+ ensure proper document management for all financial transactions and related reporting;
+ provide expert advice and day\-to\-day support on financial matters to colleagues.

• Internal control and continuous improvement:

+ contribute proactively the strengthening of the internal control environment and the continuous improvement of financial processes;
+ develop and update supporting documentation (e.g. specifications, policies, procedures, work instructions, training materials and risk assessments) as required;
+ support the preparation and follow\-up of audits (including ex\-post verifications, internal and external audits), and contribute to the implementation of corrective actions;

• Support the Head of Finance Unit in the coordination of Finance Unit activities and cross\-Agency initiatives involving financial aspects.


• Take on additional tasks as required in the interest of the service.

Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.

5\. ELIGIBILITY CRITERIA
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To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

• be a national of a Member State participating in the Agency;


• be entitled to their full rights as citizens;


• have fulfilled any obligations imposed on them by the laws concerning military service;


• produce the appropriate character references as to their suitability for the performance of their duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);


• be physically fit to perform their duties;


• have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge their duties;


• have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of their duties within the Agency;


• hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate;


• have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College; or where justified in the interests of the service, professional training of an equivalent level.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

For diplomas awarded in non\-EU countries, a NARIC recognition is required: https://www.enic\-naric.net/

Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. For diplomas awarded after this date (from 01/01/2021\), a NARIC recognition is required.

For native English speakers, your ability to communicate in another EU language will be tested during the selection process. To assess your foreign language levels, see: https://europa.eu/europass/en/common\-european\-framework\-reference\-language\-skills

6\. SELECTION CRITERIA
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A. Essential

(1\) Professional

The candidate will be required to demons

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