Bookkeeper

Role overview

We are looking for a reliable, detail\-oriented Bookkeeper to manage the day\-to\-day finance administration for a small group of restaurants in London. The role will support the owners and management team by keeping accurate records, reconciling sales and bank activity, managing supplier invoices, preparing payment runs, Xero accounting, VAT, and management reporting.

This is a hands\-on role suited to someone with experience in hospitality, restaurants, bars, cafés, or multi\-site retail. The ideal candidate will be organised, discreet, numerate, and comfortable working with POS systems, accounting software, supplier accounts, and high\-volume daily transactions.

The role is based in Chelsea, London

Key responsibilities

● Daily sales reconciliation: reconcile daily takings from POS systems, card processors, cash, delivery platforms, and bank deposits.

● Bank reconciliation: reconcile bank accounts, credit card accounts, petty cash, and payment platforms on a regular basis.

● Accounts payable: process supplier invoices, match invoices to delivery notes where applicable, resolve supplier queries, and maintain accurate supplier ledgers.

● Payment runs: prepare weekly supplier payment schedules for management approval and ensure payments are recorded correctly.

● Accounts receivable: raise invoices where required, track receipts, and follow up on outstanding balances.

● VAT support: maintain accurate VAT records and support the preparation of VAT returns with the external accountant.

● Month\-end support: assist with accruals, prepayments, stock figures, supplier statement reconciliations, and month\-end reporting.

● Management reporting: prepare basic weekly and monthly finance summaries, including sales, costs, wages, supplier balances, and cash position.

● Expense control: review staff expenses, company card transactions, petty cash, and receipts.

● Record keeping: maintain organised digital records of invoices, receipts, contracts, statements, and financial documents.

● Compliance support: assist with HMRC, Companies House, insurance, pension, and accountant requests as needed.

● Process improvement: help improve finance processes across the restaurant sites, including invoice approvals, cash handling, and reporting routines.

Skills and experience

● Minimum of 5 years bookkeeping experience, ideally in restaurants, hospitality, bars, cafés, hotels, or multi\-site retail.

● Strong understanding of accounts payable, bank reconciliations, sales reconciliations, and basic management accounts.

● Experience with Xero accounting software

● Comfortable working with POS systems and card/payment processors.

● Good Excel skills

● Understanding of UK VAT

● High attention to detail and strong organisational skills.

● Ability to handle confidential financial and staff information.

● Good communication skills and confidence dealing with suppliers, restaurant managers, accountants, and owners.

● Ability to work independently and meet regular deadlines.

Desirable experience

● Experience with restaurant POS systems such as Toast, Lightspeed, Square, Zonal, Tevalis, or EPOS Now.

● Experience managing tronc, tips, service charge records, or hospitality payroll inputs.

● AAT, ACCA, CIMA, or similar.

Personal qualities

● Accurate, methodical, and consistent.

● Proactive and able to spot issues before they become problems.

● Comfortable working in a fast\-paced hospitality environment.

● Trustworthy and discreet.

● Practical, hands\-on, and willing to get involved.

● Able to communicate clearly with both finance professionals and non\-finance restaurant managers.

Working pattern

● Full\-time

● Office based may be considered, but regular visits to restaurant sites may be required.

● Some flexibility may be needed around month\-end, payroll deadlines, and supplier payment runs..

Pay: £32,000\.00\-£35,000\.00 per year

Work Location: In person

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