Appointments & Admin Manager
This vacancy is only available to existing Civil Servant employees and employees of accredited non\-departmental public bodies (NDPBs). Please review the "Eligibility" section before you apply.
General Information
Salary
£40,014 \- £42,859
Working Pattern
Full Time
Vacancy Approach
Cross Government
Location
London
Region
London
Closing Date
19\-Jun\-2026
Post Type
Permanent
Civil Service Grade
HEO
Number of jobs available
1
Reserve List
12 Months
Job ID
18101
Descriptions \& requirements
Job description
Group/Directorate/Team: Judicial Office / Judicial HR Operations
Roles covered: Appointments \& Admin Manager HEO
Summary of the role
These roles sit within Judicial HR Operations and support the senior judiciary and the Lord Chancellor in the delivery of judicial office holder appointments, onboarding, in\-post changes and offboarding activity across the courts, tribunals and magistracy. Role holders provide accurate, timely and high\-quality advice, manage or contribute to complex workflows, maintain effective stakeholder relationships, and help ensure that appointments and related processes are delivered consistently, professionally and in line with approved guidance. Depending on the specific role, t may be responsibility for team management, leadership appointments, complex appointments, statutory consultation, deployment papers, magistrates’ onboarding, offboarding activity, public announcements, honours work and operational support to recruitment campaigns.
Responsibilities, activities and duties
- Provide support and advice to the senior judiciary, the Lord Chancellor and other stakeholders on judicial office holder appointments and related HR operations activity.
- Manage or support appointment, onboarding, in\-post changes and offboarding processes, ensuring work is accurate, timely, sensitive and aligned with approved templates, guidance and governance requirements.
- Manage and develop staff, allocate work, monitor performance and support individual and team development.
- Identify and maintain appropriate quality standards, and ensure regular quality assurance is carried out.
- Lead or contribute to specific areas of work such as leadership appointments, complex appointments, statutory consultation, deployment papers, magistrates’ appointments activity, public announcements, swearing\-in arrangements, honours work, resignations, retirements, long service and related casework.
- Work collaboratively with internal and external partners, including Judicial Office colleagues, HMCTS, MoJ, JAC, private offices, the Judicial College and members of the judiciary.
- Support the planning and delivery of recruitment and appointments activity, including scrutiny of papers, approvals, stakeholder engagement and follow\-up actions.
- Maintain accurate records and contribute to effective records management, filing systems and use of HR systems and databases.
- Review, draft or quality assure submissions, briefings and correspondence so that advice is clear, concise and evidence\-based.
- Contribute to continuous improvement, service development, service standards and the effective use of management information.
- Provide flexible cover across related work areas to support business continuity and a seamless service across Judicial HR Operations.
- Excellent communication and stakeholder management skills, with the ability to draft clearly and engage confidently with stakeholders at all levels, including senior members of the judiciary.
- Excellent organisational and time management skills, with the ability to manage competing priorities and changing workloads.
- Strong attention to detail and commitment to quality, with sound judgement, analytical ability and confident decision\-making.
- Ability to work independently and as part of a team.
- Ability to identify improvements and contribute to better ways of working.
- Strong IT skills, including confidence using Word, Excel, Outlook and relevant systems or databases.
- Professionalism, resilience and the ability to remain calm under pressure.
- Knowledge of the work of the judiciary and the wider justice system.
- Experience of working with judicial office holders or senior stakeholders in a complex operational environment.
- Experience of using management information, service standards or performance measures to improve delivery.
Working Arrangements \& Further Information
The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non\-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part\-time, flexible and job\-sharing working patterns, w they meet the demands of the role and business needs. All applications for part\-time, flexible and job\-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
T is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part\-time and job share posts will be calculated on a pro\-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee\-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. T are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Vacancies advertised “cross\-government” are only open to all Civil Service employees and employees of accredited non\-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recrui
This listing is from indeed. View original listing ↗