Administrator
Looking for flexible work in the NHS?
The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.
Why join the Flexi‑Bank?
Work flexibly – choose shifts that suit your lifestyle and availability
Access more opportunities – pick up shifts across mental health, community and acute care settings
Get paid fairly and on time – competitive rates and fast access to earnings through Stream
Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey
Surrey and Borders is looking for someone to act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) and/or Mental Health Integrated Community Services (MHICS) for the Primary Care Network (Group of GP Practices in an area).
Working Location: Horizon House, 28 Upper High Street, Epsom, Surrey, KT17 4QJ
Working Pattern: Monday to Friday from 9AM to 5 PM
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill\-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1\.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i\-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i\-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators’ views
To be a nominated champion user for the EMIS/SystmOne clinical record systemsTo conduct administrator system audits for the local PCNs and provide data as required.
Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness.
Take and transcribe a wide range of meeting minutes in an accurate and timely manner
Receive and process referrals to the relevant clinician and EMIS/SystmOne
Update case notes on patient record EMIS/SystmOne as required
Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff \- arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc.
Induction for staff such as onboarding new staff in electronic systems (SystmOne, EMIS) and organizing electronic devise via SABP/ PCN digital portal
Monitor annual leave requests and sickness absence for manager, as required
Extract data from data warehouses i.e., DART
Type up reports incorporating graphics and tables as required
Type all letters dictated or provided by the team and nearby PCNs
Book appointments on the patient record system for clinics and individual consultations
Answer telephone calls and relay any messages in a timely manner
Creating bespoke documents for the team, such as leaflets etc.
Arrange team events, as required
Monitor data quality of administrative input
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