Administrator

An exciting new role has arisen for a estates company based in LONDON MAYFAIR, W1 who are looking for a Team Assistant. The Team Assistant role involves being integral to the companies Head Office, delivering exceptional client service through completion of a range of administrative functions including the day-to-day running of the office space/meeting rooms, answering and directing incoming calls, and meeting/greeting clients in a professional and courteous manner.

• Salary: £30,000


• Hours: 8.30am – 5pm, Office based


• Benefits include yearly bonus scheme, company pension scheme with 10% employer contribution, Summer/Christmas events


• 28 days holiday

• Answering and directing calls, taking messages as required


• Ensuring all visitors are greeted in a prompt and professional manner and escorted to meeting rooms


• Ensuring meeting rooms are always organised and tidy


• Arranging refreshments and lunches for meetings as required


• Managing and coordinating the meeting room diaries in Outlook


• Liaising with the concierge desk for deliveries and collections


• Managing and distributing incoming post and processing external mail requirements


• Organising taxis, couriers, and travel requirements


• Managing event co-ordination and restaurant bookings


• Handling the expenses processes for certain employees as directed


• Monitoring the company mailbox


• Producing letters and documentation


• Acting as the internal point of contact for any issues regarding office equipment


• Liaising and coordinating with office suppliers and maintenance contractors as required


• Preparing and distributing documents/PowerPoint presentations for meetings


• Managing and organising the paper and online filing systems and databases


• Maintaining kitchen and pantry areas, ensuring that they are kept tidy, cleaned, and adequately stocked


• Acting as Fire Warden

• Proven experience working within a similar role desirable


• Proficient in MS Outlook, Word, Excel, and PowerPoint


• An excellent eye for detail and impeccable customer service skills to deal with clients

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