Administrator

Haylie House is a 23\-bed Residential Home providing excellent standards of care and support; through promoting independence and dignity and positively enhancing the lives of individuals in our care.

We are looking to recruit an Administrator with financial and HR duties to join our team. This is a job share position working alongside one other Administrator and the Lead Administrator.

This is an ideal opportunity to join our team here at Haylie House in Largs, a vibrant residential care home with an excellent reputation for the quality of care we provide for our residents.

The Contract:

• £14\.67 per hour


• Mon/Tue and Mon/Wed – 3\-week rolling rota


• 10\-15 hours per week (with flexibility for holiday cover)


• Enrolment in Nest pension scheme


• 5\.6 weeks annual leave pro\-rata


• Free on\-site parking

Administration

• Respond to telephone and email enquiries in a timely manner


• Provide administrative support to the Home Manager and others as required


• Order stationery and other consumables


• Maintain administrative records, physical and digital


• Liaise with contractors to arrange inspections and repairs as required


• Create and maintain Resident admin records, physical and digital


• Create monthly occupancy report and communicate with the Treasurer and Home Manager

• Maintain accurate records of all home financial transactions using Sage 50 Accounts


• Deposit cheques and cash in a timely manner


• Maintain records of Residents’ personal money and communicate to relevant parties


• Create fee invoices for Residents and maintain Debtors report


• Create and verify Creditors report \& complete monthly payment of Creditors


• Make ad hoc payments as required


• Reconcile multiple cash tins, bank statements, and credit cards monthly


• Create monthly management account reports and communicate with the Treasurer and Home Manager

• Follow recruitment procedures from advertising vacancies to onboarding new staff


• Maintain staff records on all software systems


• Complete accurate daily timesheet checks and record holiday requests


• Complete monthly payroll


• The Admin Office is on\-site and therefore day\-to\-day tasks can vary depending on department needs

• Previous administration experience


• Previous bookkeeping or accounting experience


• Excellent communication skills


• Appreciation of need for confidentiality


• Highly organised, efficient and able to work under own initiative


• High level attention to detail with excellent analytical skills


• Knowledge of SAGE 50 Accounts/Brightpay payroll or similar softwares


• Proficient knowledge of MS Word, including mail merge


• Proficient knowledge of MS Excel, including lookups and IF / SWITCH functions

Expected hours: 10\.0 – 15\.0 per week

Benefits:

• On\-site parking

• Largs KA30 8EX: reliably commute or plan to relocate before starting work (preferred)

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