Administrative Operations Officer

About eCarsTrade

eCarsTrade is digital car marketplace, serving professional buyers in more than 40 countries.

Through our online auction platform, we offer over 15\.000 vehicles per week, sourced from leading fleet owners, leasing and rental companies, as well as banks and dealerships.

Over the last 3 years we have delivered a 50% YoY profitable growth, building a leading market position in Europe.

The Role

To support our administrative operations at our new office in Puurs, we are looking for Administrative Operations Officer

The role requires strong organizational skills, close attention to detail, and a proactive mindset focused on getting things done efficiently.

We value commitment, loyalty, and dedication, and offer flexibility, incentives, and opportunities for self\-development.

Job requirements

• Minimum 1year of experience in an administrative or operational support role.


• Proven experience in office management, logistics, or operational coordination.


• Strong organizational and time\-management skills,with the ability to manage multiple priorities effectively.


• Highly efficient, proactive, and able to work independently as a problem solver.


• Strong attention to detail, ensuring accuracy in documentation and processes.


• A team\-oriented mindset, combined with the ability to work autonomously on critical tasks


• Energetic and innovative, with a positive attitude toward new challenges and continuous improvement


• Fluent in English, Portuguese and French.

• Manage and organize day\-to\-day vehicle delivery operations, ensuring timely and accurate execution of deliveries.


• Coordinate vehicle pick\-ups and deliveries through external transport providers and in\-house drivers.


• Coordinate closely with sales and operations teams to ensure vehicles are prepared, approved, and ready for delivery within agreed timelines.


• Liaise with suppliers to obtain, verify, and follow up on all required vehicle documentation.


• Ensure accurate processing and control of all vehicle\-related documentation in compliance with company and regulatory standards.


• Review CMRs and delivery confirmations thoroughly to verify accuracy, completeness, and compliance.


• Manage internal and external communications via the CRM system, ensuring timely responses and accurate record\-keeping.

• Start\-up working environment where creativity and ambition are rewarded


• Unique opportunity for growth


• A competitive salary package


• Health Insurance (DKV) and Meal Vouchers


• Company car


• Weekly Fresh Fruit at the Office


• Starting date: as soon as possible

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