Administrative Coordinator

Job Description:

About The Role

As Coordinator for the Dow Jones Energy team, you will support the leadership team with daily operations and special projects. The ideal candidate will have strong written and verbal communication skills, experience crafting compelling presentations, highly organized, the ability to work independently on projects and must be able to handle confidential matters with discretion.

You Will

• Build clear and visually engaging slide decks for internal team updates, high\-stakes presentations, and external partner meetings.


• Create and maintain an organized contact database to ensure the leadership team has seamless access to key stakeholders and business relationships.


• Assist in drafting briefing notes and preparation materials to help leadership stay organized and ready for daily engagements.


• Help manage internal messaging and digital channels to keep the Dow Jones Energy team connected and informed.


• Provide hands\-on support for special initiatives, tracking tasks and deadlines to ensure projects stay on schedule.


• Deliver reliable administrative and operational support, serving as a go\-to resource for the senior leadership team.


• Update and maintain detailed spreadsheets to help leadership track metrics and reporting needs.


• Proactively identify ways to streamline daily tasks and suggest solutions to help the office run more smoothly.


• Handle sensitive information with a high level of professionalism and maintain strict confidentiality at all times.


• Successfully manage multiple tasks and deadlines in a fast\-paced, high\-energy environment.


• Must be technologically savvy and interested in/knowledgeable on the latest AI/PM/Email tech to help the leadership team stay efficient


• Work from the Barcelona office at least 3 or more days a week, contributing to the team’s culture and daily workflow.

• 1\-3 years of work experience. Corporate experience preferred.


• Ability to maintain and handle confidential information with superior judgment and discretion


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products


• Ability to manage multiple projects and people simultaneously

• Comprehensive Insurance Plans


• Paid Time Off


• Family Care Benefits


• Access to Dow Jones Products


• Subscription Discounts


• Employee Referral Program


• Employee Well\-being Support \& Fitness Programs

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic. We strongly encourage applications from all qualified individuals, including women, people with disabilities, and those from underrepresented groups.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area: Dow Jones \- Energy

Job Category: Administration, Facilities \& Secretarial

Union Status:

Non\-Union role

Base Pay Range: €30,000 \- €35,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus\-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits\-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award\-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Req ID: 53228

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