Administrative Assistant

Administrative Assistant

Location: Lisbon/Sintra, Portugal
Employment Type: Full\-Time

Please send your CV to: hr@unicatecno.pt

We are a Portuguese company operating internationally in the fields of international engineering and industrial projects. As our business continues to grow, we are seeking a highly organized, proactive, and detail\-oriented Administrative Assistant to support management and coordinate administrative activities across multiple international projects and business operations.

Key Responsibilities

• Manage calendars, schedules, appointments, and business meetings.


• Coordinate internal and external meetings, including preparation of agendas, meeting minutes, and follow\-up actions.


• Organize business travel arrangements, including flights, accommodation, visas, and itineraries.


• Manage correspondence, emails, phone calls, and communication with clients, suppliers, and partners.


• Prepare, review, and maintain company documents, reports, presentations, and records.


• Support management in administrative, commercial, and operational activities.


• Coordinate with international clients, suppliers, and service providers.


• Maintain filing systems and ensure proper document control.


• Assist with procurement, logistics, invoicing, and administrative processes.


• Track deadlines and ensure timely completion of tasks and follow\-ups.


• Support special projects and handle confidential information with professionalism.

• Bachelor's degree in Business Administration, Management, Economics, Engineering, Languages, or a related field.


• Minimum 2 years of experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.


• Fluent English (written and spoken) is mandatory.


• Portuguese proficiency is required.


• Excellent command of Microsoft Office (Excel, Word, Outlook, PowerPoint).


• Strong organizational and multitasking skills.


• Ability to prioritize tasks and work effectively under pressure.


• Excellent communication and interpersonal skills.


• Strong attention to detail and problem\-solving abilities.


• Professional appearance and conduct.


• Ability to work independently while maintaining effective collaboration with the team.


• Experience working in international business environments is highly valued.


• Knowledge of international trade documentation, procurement processes, or ERP systems will be considered a strong advantage.

We are looking for someone who is:

• Highly organized and dependable.


• Proactive and solution\-oriented.


• Able to manage multiple priorities simultaneously.


• Detail\-focused without losing sight of broader objectives.


• Discreet and trustworthy when handling confidential information.


• Positive, professional, and adaptable in a fast\-paced international environment.

What We Offer

• Opportunity to work in an international engineering and trading company.


• Exposure to global projects and business operations.


• Professional development and career growth opportunities.


• Dynamic and collaborative work environment.


• Competitive compensation package based on qualifications and experience.

Interested candidates are invited to send their CV and a brief cover letter to: hr@unicatecno.pt

Tipo de oferta: Período Integral

Pagamento: 900,00€ \- 1 500,00€ por mês

Benefícios:

• Acesso à internet


• Estacionamento gratuito


• Seguro saúde


• Telemóvel da empresa

Experiência:

• in related job: 1 ano (Obrigatório)

Idioma:

• English, Portuguese (Preferencial)

Disponibilidade para viagens:

• 25% (Obrigatório)

Localização do trabalho: Presencial

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